Administrative Assistant

Clymer Farner Barley, Inc. (CFB) is a dynamic and innovative company specializing in land surveying andандан civil engineering services. We foster a positive, team-oriented work environment that values growth, collaboration, and employee well-being. As we continue to expand, we are seeking two dedicated and detail-oriented Administrative Assistants to support our Clearwater office and contribute to the continued success of our projects and teams.

Job Description As an Administrative Assistant at CFB, you will play a key role in supporting our project managers and technical teams by ensuring smooth and efficient day-to-day administrative operations. Your ability to prioritize tasks, maintain accuracy, meet deadlines, and handle sensitive information with discretion will be essential to the success of our office and projects.

• Answer and direct incoming phone calls; take and relay messages to assist project managers.
• Assist with tracking, preparing, and following up on project proposals.
• Open job numbers for assigned projects and maintain accurate project records.
• Set up new projects in Asana and assist with managing related tasks and deadlines.
• Track project deliverables, prepare invoices, and follow up on outstanding payments.
• Manage the closeout of project files in an organized and timely manner.
• Provide general administrative support to project managers and assist with additional tasks as needed.

• Previous administrative or clerical experience is required.
• Experience in engineering, land development, or environmental services is a plus!

Strong organizational skills with exceptional attention to detail and accuracy.

Excellent written and verbal communication skills.

Ability to build positive working relationships and contribute to a collaborative team environment.

Proficiency in Microsoft Office 365; familiarity with Asana is advantageous.

Ability to handle sensitive information with confidentiality and exercise independent judgment while managing multiple priorities.

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and development.
• Supportive, collaborative, and inclusive company culture.
• Opportunity to make a meaningful impact within a growing organization.