Coordinator Advanced Imaging - Cardiac

Overview

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.

• Scans as a cardiovascular sonographer, staffing at a minimum of 60% of the time with office duty 40% of the time when staffing and workload allows.
• Monitors daily workflow and makes teammate adjustments when necessary due to workload (coordinates with Vascular Coordinator).
• Review upcoming outpatient schedules for Cardiology procedures to ensure that the correct studies are ordered and scheduled properly.
• Work with centralized scheduling to ensure orders are correct, notify providers for clarification and/or order changes, and coordinate the scheduling of studies with other appointments.
• Fill empty shifts by contacting PRN teammates to fill these shifts; cover shifts when unable to find adequate coverage.
• Monitor timecards for accuracy and make necessary changes/additions for all Cardiology teammates (shared with Vascular Coordinator).
• Monitor and maintain competencies/education books for Cardiology teammates (all staff) at Smithfield and Clayton.
• Ensure licenses/certifications for all teammates are current, and update education books, education department, and HR accordingly.
• Ensure teammates LMS completion.
• Monitor US equipment, log routine maintenance, schedule PMs, troubleshoot equipment issues, and notify Trimedx or appropriate vendor for service as needed.
• Order supplies (stock, nonstock, and special orders) on a weekly basis through INFOR for Cardiology department at Clayton.
• Maintain supply stockroom and TEE stock at Clayton.
• Maintain TEE scope cleaning equipment, and records to comply with TJC standards at both locations.
• Monitor and audit the TEE processing logs monthly at both locations to ensure that teammates are cleaning probes properly and all required steps are documented correctly.
• Maintain TEE probe processing competencies for teammates.
• Review Cardiology policies as needed and send any recommended changes to department director.
• Assist in prospective teammate application review and interviews.
• Routinely conduct departmental huddles and report back to manager and director.
• Assist with departmental Synapse PACS, including monitoring worklists, ensuring reports are completed and assigned properly, ensuring reports in Synapse are in Epic, splitting or merging studies as needed, and assigning accession numbers.
• Serve as an Epic Super User for both locations; enter Epic Helpdesk tickets for issues the department needs assistance with.
• Work with Epic Cupid team regarding changes made in Epic for Cardiology Dept and attend Epic Cupid Workgroup meetings when possible.
• Monitor the Epic worklist daily for both locations.
• Investigate when reports are not complete and notify physicians if studies need to be read.
• Review teammates’ work daily to ensure charges are accurate and keep logs for missed charges; these are listed on the MDI board and reported monthly to the Department Director (attempt to catch and fix daily).
• Review sonographer work and logs mis-assigned studies; these are listed on the MDI board and reported monthly to the Department Director (attempt to catch and fix daily).
• Monitor preliminary venous reports and ensure the preliminary report is compared to the final report; investigate discrepancies and notify physicians if needed.
• Make and maintain pediatric echo call schedules and distribute accordingly.
• Make and maintain Cardiologists call schedule (pulled from Amion website) and distribute accordingly.
• Serve as Technical Director for Cardiac accreditation for IAC; initiate and maintain accreditation requirements.
• Plan and conduct Cardiovascular Sonographer meetings with Cardiologist, arrange conference room setup (unlock,Webex, Synapse screen), keep attendance records, and send meeting minutes to teammates.
• Monitor department to comply with TJC standards, including attending and conducting departmental readiness rounds.
• Initiate work orders for ISD, engineering, Biomed, and environmental services and follow up to ensure completion.
• Aid department director/manager in preparing for departmental budget requests by…