Contracts and Procurement Analyst

Salary Grade SG 405
Recruitment range starting at: $60,775.00

Salary offered will be determined based on directly related experience

Work Location is Town Hall Clayton, NC (Johnston County)

The Town of Clayton is seeking applicants for a Contracts and Procurement Analyst for the Finance Department
. The Town of Clayton employs more than 340 full‑time staff in areas including police, fire, and electric utilities. The Town of Clayton also offers a range of PT positions including positions in Parks & Rec, Library, and Cultural Arts.

The Town of Clayton is the fastest growing town in Johnston County, which is the fastest growing county in the State of North Carolina. The vision for the Town of Clayton includes a thriving town where growth contributes to the quality of life enjoyed by long‑time residents and newcomers alike; easy access but with an atmosphere that feels smaller than it is;

a system of parks and greenways that connect people and places; neighborhoods with a variety of quality living options; a town that offers opportunities for people to live, create, shop and eat; a bustling and historic downtown, and businesses that are successful, growing, and investing in the community.

The Contracts and Procurement Analyst supports the Town’s mission by managing contract administration, Construction Procurement, RFP and RFQ solicitations and IT Procurement activities in accordance with North Carolina General Statutes, Town Policy and Procedures, and federal regulations. This position plays a lead role in developing and administering competitive solicitations, contract management, construction and IT procurement, and supports the improvement of procurement and contract procedures.

The Contracts and Procurement Analyst contributes to the strategic advancement of the Procurement Division and serves as the primary backup and assumes the duties of the Procurement, Contracts, & MWBE Manager in their absence.

All work within the Procurement Division is under the general supervision of the Procurement, Contracts, & MWBE Manager.

• Manages the most complex procurement functions in the contracting process for all Town departments.
• Provides expertise and consultation to other procurement staff and to management.
• Serves as Contract Administrator reviewing and routing all contracts, through coordination with town staff, in accordance with existing statutory and town guidelines; ensures contracts adhere to the local, State, and Federal guidelines; and ensures all contract documents are up to date when there are legislative and other changes.
• Verifies accuracy of signature, insurance and bond documents, and tracks status of contract execution.
• Manage all contracts, amendments, and change orders by reviewing submissions and approving contracts that meet standards in conjunction with collaborating with departments to adjust when needed. Creates, edits and closes purchase orders associated with contracts.
• Assist with Construction Procurement – meet with Departments, reviewing bids, attending Pre‑Bid meetings, Bid Openings, review bids, send award notification to the Department.
• Lead the planning and execution of formal and solicitations (RFPs, RFQs) for professional services, services, and IT software and maintenance working with the IT Department in accordance with statutory and Town policies.
• Assist the Procurement, Contracts, & MWBE Manager with bids using Federal or State Funds.
• Coordinate with Department pre‑bid/pre‑proposal conferences and facilitate evaluation committee processes.
• Ensure fairness, transparency, and competition throughout all procurement processes.
• Collaborates with Town Departments to understand their procurement needs coordinating monthly meetings to understand their procurement needs.
• Maintain thorough and organized records of all procurement and contracting activities for audit and legal compliance.
• Assist with the development, testing, implementation and maintenance of the Town’s electronic contract routing system.
• Assists the Procurement, Contracts, & MWBE Manager with maintaining training materials, develops and conducts all purchasing and contract training for Town Staff.
• Recommend…