Office Coordinator

Summary

The Office Coordinator is responsible for providing administrative support to the operation team.

• Analyzes and organizes office operations, procedures and cost in areas such as trip sheets, travel, flow of correspondence, filing, requisition of supplies, and other support staff services
• Assists supervisors with program administration
• Publishes daily/weekly reports as requested by management
• Creates files for new hires as needed
• Manages the training and documentation process for our Safety and Operations Training programs
• Conducts Basic Safety Training
• Assists management with billing, payroll and accounts payable as needed
• Sets up and dispatches trucks
• Coordinates with contracted company to assure customer service is met
• Ensures that an optimal level of office supplies, letterhead and envelopes is maintained
• Maintains all office equipment, copy, fax and kitchen equipment to include contacting the corporate help desk if necessary
• Oversees Maintenance to assure all issues are addressed in a timely manner
• Assists Management as needed
• Other duties as required and assigned

• High school diploma or GED (General Education Diploma) equivalent
• Minimum 6 months to 1 year related experience and/or training; or an equivalent combination of education and experience
• PC proficiency to include Microsoft Word, Excel and Outlook
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manual
• Ability to write routine reports and correspondence

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear. The employee is occasionally required to sit and climb or balance. The employee must occasionally lift and/or move up to 25 pounds. The employee is regularly exposed to ambient lighting and temperate climate conditions

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Job Duties as documented in this job description are considered “Essential Functions” and have been created by the standards of the Equal Employment Opportunity Commission (EEOC). The standards of the Americans with Disabilities Act (1990) require that employees be able to perform “Essential Functions” of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the “Essential Functions”.