Administrative Assistant Intern

Most of our clients have built their companies from the ground up. One Digital has too. We stand alongside these business owners, providing peace of mind that if the unthinkable happens, they are protected. We are their trusted partner to help them manage risks from weather, injuries or other unforeseeable surprises. This gives our clients the ability to focus on what’s most important to them and their employees: doing their best work and living their best lives.

If you are looking for a career where you are helping people and businesses thrive, even during times of uncertainty, One Digital is the right career for you.

The Administrative Assistant will assist with general administrative duties and day to day office operations. There will be a range of key responsibilities so this is a great role for those who are flexible, have a “can-do” attitude, and who thrive in a fast-paced environment.

• Greet and direct visitors
• Coordinate use of conference rooms; assist in set-up and clean-up of conference rooms for management and/or client meetings including coordination, selection and ordering of food
• Provide administrative support to the Principal and others as requested to include:
  • Requesting information from clients such as census information
  • Creating and updating client checklists
  • Update CRM with policies, renewal dates, participants, premium, projections and documents
  • Request and follow-up on signatures from client for renewal when necessary
  • Create termination client vendor letters and follow through to make sure they are returned with signature and forwarded to the appropriate carrier(s)
  • Print and binding of client presentations as needed
  • Pulling reports from carrier websites as needed
  • Assist with set up of seminars (on and off site) and day of tasks as needed
• Provide office management duties to include but not limited to:
  • Assist in review of service contracts on equipment from vendors
  • Assist in maintaining all office equipment to include copiers, shredders, postage machine, etc. Be sure all equipment is kept in working order and coordinate with vendors if issues occur
  • Assist staff in training of equipment when needed
  • Assist in research, negotiating and price and purchase of office furniture and supplies
  • Get and distribute mail on a daily basis. Send checks to corporate office.
  • Order and maintain office supplies (paper, toner, kitchen supplies)
• Other projects as assigned by management

• Excellent verbal and written communication skills
• Good interpersonal and customer service skills
• Exceptional organization skills
• Must be a team player
• Ability to work independently
• Must be able to manage multiple priorities
• Able to maintain confidentiality

• Excellent verbal and written communication skills
• Good interpersonal and customer service skills
• Exceptional organization skills
• Must be a team player
• Ability to work independently
• Must be able to manage multiple priorities
• Able to maintain confidentiality

Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company’s performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs.

You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.

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One Digital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.

One Digital provides equal employment opportunities to all employees and…