Human Resources Coordinator - In Person; Delaware

Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment.

Apis Services, Inc. and affiliate’s provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law.

This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.

The Human Resources Coordinator plays a pivotal role in supporting the HR department by managing and streamlining various administrative and operational functions. This position ensures the accurate processing of new hire paperwork, maintenance of employee records, and compliance with employment laws, contributing to a seamless employee lifecycle experience. The coordinator acts as a liaison between employees and management, fostering positive employee relations and addressing inquiries related to benefits and HR policies.

Utilizing HRIS systems such as Ulti Pro, the coordinator maintains up-to-date employee databases and supports benefits administration to enhance workforce satisfaction and organizational efficiency. Ultimately, this role is essential in creating a well-organized, compliant, and employee-focused HR environment within the organization.

HYBRID ROLE: 3 DAYS MINIMUM IN OFFICE - DELWARE

• Associate’s degree in Human Resources, Business Administration, or a related field.
• Proven experience using Ulti Pro or similar HRIS systems for employee data management.
• Strong knowledge of employment laws and HR best practices.
• Experience handling new hire paperwork and maintaining employee records.
• Excellent organizational and communication skills.

• Associate’s or Bachelor’s degree in HR, Business, or related field preferred.
• 1-3 years of HR administrative or HR coordinator experience.
• Familiarity with HR systems (ADP Workforce Now preferred).
• Strong computer skills including Excel, SharePoint, and digital file management.
• High attention to detail and commitment to accuracy.
• Ability to manage competing priorities and meet deadlines in a fast-paced, multi-site environment.
• Strong communication, professionalism, and customer service skills.

• HR Administration
• Process all HR lifecycle actions in ADP, including new hires, separations, job and pay changes, transfers, and status updates
• Maintain accurate and organized personnel files—digital and physical—according to Apis HR filing standards
• Complete employment verifications, badge requests, I-9 management, and document uploads.
• Support new hire processing, ensuring all documents are collected, verified, and filed appropriately.
• Assist with onboarding coordination, scheduling, and communication with new employees and hiring managers.
• Ensure all HR documentation, checklists, and forms are accurately completed and stored in SharePoint/HRIS.
• Compliance Support
  • Assist in completing monthly personnel file audits in alignment with compliance checklists and state/licensing requirements.
  • Monitor compliance expirations (TB, clearances, licenses, annual training) and notify HRBP and site leaders for follow-up.
  • Prepare compliance reports and dashboards for review by the Senior HR Operations Specialist.
  • Ensure proper documentation for CARF, Medicaid, licensing audits, and affiliate-level reviews.
  • Maintain confidentiality of employee data and adhere to regulatory…