CGU-Budget Officer, SCGH

Hourly Rate Range: $27.00-$31.00

Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

This is a temporary, one-year appointment with the potential for extension based on institutional needs. The expected start date for this position will be in 2026.

The School of Community and Global Health is seeking a Budget Officer to oversee the administration and monitoring of the schools operating budget and various other tasks. Works closely with the Finance office and other administration departments to adhere to CGU policies & guidelines for operating expenses.

• Administer and monitor the schools operating budget which includes review and approval of all operating expenditures via the Workday financial system.
• Monthly reconciliation of the school operating budget to review for any errors or discrepancies with regard to expenses and payroll.
• Work with the appropriate internal departments to correct any budget errors or discrepancies.
• Prepare the annual fiscal year school budget (compensation and operating expenses). Work with the Dean to project expenditures for the next fiscal year, projected enrollment and FFTE goals.
• Work with Finance to complete the annual budget and submit via Budget Pak system. This includes enrollment projections, FFTE projections and discount rates for the upcoming fiscal year.
• Prepare annual salary projections for faculty & staff (for use in preparing the annual budget).
• Review and update budget (quarterly) for Finance and make any needed changes to various line items. Update the budget spreadsheet and enter changes into Budget Pak system.
• Prepare required faculty salary documents (SPA's) as necessary for payroll.
• Review and approve all student payroll documents (new hire forms and PAF's) and timecards (in the Workday timekeeping system for each pay period).
• Communicate prior to each pay-period (via email) with students regarding payroll due dates and timely submission of their timecard in Workday.
• Work with students to get them set-up in the HR and Payroll system and/or for the Federal Work Study program (completing the appropriate FWS forms for Financial Aid). Assist students in using the Workday Timekeeping system.
• Review payroll reports (monthly and bi-weekly) for any errors. Work with HR and Payroll to correct any errors.
• Assist with the SCGH student travel & professional development awards (Fall & Spring funding rounds).
• Prepare an information list for the committee which includes application details (student name, event details, amount of funding requested and for what purpose, students standing and GPA).
• Assist Office manager to make purchases for the school (office supplies, books, swag items, software, catering for school events, faculty membership dues, etc.).
• Review/approve all supplier invoices for payment via Workday financial system.
• Budget Officer reviews & approves all school purchases and expenses prior to the purchase.
• Prepares Spend Authorizations for any purchases over the CGU threshold of $1,000.
• Prepare financial reports for CEPH & ASPPH (Public Health accreditation agencies) annual reports.
• Attend monthly Budget Officer and faculty meetings.
• Run monthly financial reports via Workday to review the schools operating budget. Prepare a monthly reconciliation report of all school expenses including compensation and operating costs.
• Assist with the CEPH self-study report and site visit (every 7 years). Prepare the financial table for the self-study report and assist with the Fiscal Resources data section. Attend site visit as needed.
• Prepare monthly P-card reconciliation in Workday (via an expense report) for credit card charges for the previous month. Reconciliation includes providing the appropriate back-up documentation and cost center to charge the expense to.
• Work closely with…