Admissions Counselor

Job Description

The Admissions Counselor is an integral member of the Admissions team, primarily focused on Admissions Advising, Processing, and Recruitment.

Admissions Counselor I

Keck Graduate Institute (KGI) was founded in 1997 as the first higher education institution in the United States dedicated exclusively to education and research related to the applied life sciences. KGI offers innovative postgraduate degrees and certificates that integrate life and health sciences, business, pharmacy, engineering, and genetics, focusing on industry projects, hands‑on industry experiences, and team collaborations. KGI employs an entrepreneurial approach and industry connections that allow students to become leaders in healthcare and the applied life sciences.

Located in beautiful Claremont, California, KGI is a member of the Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont Colleges Services, which provides shared institutional support services. Each nationally recognized college has its own campus, students and faculty, and distinctive mission, and each offers top‑notch curricula, small classes, distinguished professors, and personalized instruction.

The Claremont Colleges consistently place at the top of national college rankings, including Forbes, Money and U.S. News and World Report, and the Princeton Review.

A Bachelor’s degree and a minimum of one year of job‑related experience are required, preferably in the area of recruitment and/or admissions in higher education. An equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities to perform the duties of the position may be considered.

• Review transcripts, course descriptions, and related documents to determine alignment with prerequisite requirements.
• Evaluate personal statements, letters of recommendation, professional experience, and other application components.
• Conduct one‑on‑one appointments with prospective students.
• Ensure the processing of all applications and the communication of admissions decisions in a timely manner.
• Demonstrate superior customer service and accuracy in advising prospective students.
• Independently compose memos, reports, and other written correspondence using correct spelling and grammar, paying attention to accuracy, and orienting toward customer service.
• Provide content for equivalency guides to the Senior Admissions Counselor and/or Director of Admissions.
• Perform GPA calculations.
• Adhere to the Federal Education Rights and Privacy Act (FERPA) in the performance of all duties and responsibilities.
• Assist and work with graduate assistants on the admissions team.

• Present the value of KGI programs to prospective students and applicants.
• Responsible for achieving individual enrollment goals for assigned programs.
• Conduct recruitment presentations and attend Graduate/Career Fairs as assigned.
• Utilize a welcoming and engaging approach to answer questions about the program and admission requirements accurately.
• Follow up with students from recruitment events.
• Provide campus tours to prospective students.
• Make phone calls and participate in other outreach to support recruitment efforts.
• Plan and execute virtual sessions with prospective or incoming students.
• Assist with Visitation Days and other on‑campus events.

• Work on special projects as assigned.
• Assist with the coordination of the Summer program.
• Support administrative needs of the Admissions and Outreach departments.
• Manage the Department email inbox and distribute inquiries to the appropriate party.

The position demands competence and experience with computers and computer systems software, including proficiency in spreadsheet and presentation applications (MS Office Suite preferred). Demonstrated ability to coordinate, especially Microsoft Office applications, and particularly Excel, Word, Publisher, PowerPoint and Outlook; demonstrated ability to utilize general…