Accounting Analyst

Accounting Analyst

Location:

Santa Fe, Cuajimalpa, Mexico City
Work Mode:
Hybrid (1–2 days per week on‐site)

Education:

Bachelor's degree in Accounting or Finance
Experience

Required:

8+ years
About the Role
The Accounting Analyst is responsible for ensuring the accurate, timely and compliant processing of Livingston International's financial transactions, with a primary focus on accounts payable, expense control, fiscal compliance, and monthly close activities. This role manages high volumes of invoices, validates supporting documentation, determines deductible versus non-deductible expenses, and prepare skey accounting entries such as accruals, provisions, and amortizations.
Strong technical proficiency or aptitude to learn systems quickly such as (CONTPAQ, and COMERCIAL) and intermediate Excel skills are essential. This role will also manage REPSE documentation, support month-end close activities, and coordinate corporate American Express (AMEX) card processes.
The ideal candidate is highly organized, proactive and detail-oriented, with the ability to work under pressure and manage simultaneous deadlines during monthly and annual closing cycles effectively. Effective communication in Spanish and English (70% proficiency) is required. This position plays a critical role in maintaining the integrity of the company's financial records and ensuring compliance with fiscal requirements.

Key Responsibilities
Validate expense reimbursement authorizations from department directors, AMEX card expense submissions, and supplier payments.
Review expense policy compliance vs. submitted receipts and AMEX card expenses.
Review expense invoices in detail and determine deductible vs. non-deductible expenses.
Coordinate with American Express for issuing AMEX cards to employees, review and post related expenses.
Coordinate the monthly payment of corporate AMEX cards.
Review and record invoices, reconcile with employees for monthly expense closure.
Link XML files.
Monitor supplier invoice due dates for payment
Generate expense accrual entries and record all company expenses in COMERCIAL by cost center, including suppliers and employees.
Issue the monthly expense closeout, including support folders for all expense requisitions received.
Record amortizations of prepaid expenses, expense provisions, etc.
Match creditable VAT for the monthly VAT payment, ensuring reconciliation with SAT's visor and internal accounting.
Prepare working papers for determining creditable VAT.
Prepare working papers on deductible and non-deductible expenses for the annual tax return.
Follow up and review payment complements received from suppliers.
Prepare monthly balance sheet account reconciliations and identify deviations for correction within the quarter.
Record payroll journal entries and prepare payroll account reconciliations.
Monthly preparation and submission of the DIOT.
Receive, review, control, and send REPSE information to client portals, as well as manage REPSE documentation from suppliers.
Knowledge and Skills
Previous work in accounts payable and expense control areas, reviewing invoices and payment complements within the last 6 years.
Experience working with CONTPAQ and COMERCIAL systems.
Intermediate Excel proficiency (Tables, VLOOKUP or data cross-checks, formulas).
Effective communication with different areas (Operations and Administrative).
Knowledge of fiscal invoice requirements: payment methods, types of payment, etc.
Knowledge of tax requirements for deductions and fiscal caps on expenses.
Knowledge in sending specialized service information to IMSS and INFONAVIT portals through ICSOE and SISUB.
Knowledge of the process of linking XML files to applicable accounting entries.
Preparation of monthly account reconciliations for balance sheet accounts such as provisions, prepaid expenses, payroll, suppliers, creditors.
Determination of creditable VAT.
Preparation and submission of the DIOT.
Organization of electronic documents that support accounting records.
Proficiency in Spanish and English
Qualifications
Minimum of 8 years of proven experience in Accounts Payable (AP), expense control, and invoicing.
Ability to work in a team, strong organization and attention to detail, and ability to work under pressure.
Proactive attitude, strong problem-solving skills,ability to processa high volume of transactions per month,and capacity to alternate simultaneous activities during the same periods.
Self-directed, with strong analytical and problem-solving skills.
English proficiency 70%, especially written, to read and respond to emails.
Proven and essential management of Compaq and Commercial systems.
Proven and essential intermediate-level Excel skills for daily tasks.
Ability to communicate effectively via email in both Spanish and English.
Education
Bachelor's degree in Accounting or Finance, with completed degree.