More jobs:
Executive Assistant
Job in
Cincinnati, Hamilton County, Ohio, 45219, USA
Listed on 2026-01-29
Listing for:
Hired by Matrix
Contract
position Listed on 2026-01-29
Job specializations:
-
Healthcare
Healthcare Administration
Job Description & How to Apply Below
Are you ready to build your career by joining a healthcare provider. If so, our client is hiring an Executive Assistant.
Position Type:
Contract
Onsite
Required:
- Required
Education:
High School diploma or GED. - Preferred Education:
Associate degree, majoring in Business - Shift: 13-week assignment Mon-Fri 8a-5p
- Strongly prefer health care experience 2-3+ years of exp
- Well versed in Microsoft; bonus if they have worked with physicians & leaders Manages schedule for medical director (H&V Institute)
- Manages exec director schedule
- Schedule for H&V leadership
- Coordinating with admins & physicians; expense report
- IT; meeting minutes
- Required
Skills & Experience:- Photocopier, fax equipment, all medical equipment appropriate to research.
- Ability to make independent decisions.
- Strong organizational.
- Skills with good follow through practices.
- Excellent communication skills.
- Excellent clerical skills.
- Functional computer knowledge.
- Medical terminology.
- Services as the Medical Director’s central communication point where data is received and forwarded for publication and manuscript completion.
- Works directly with Medical Director to assure clerical & scheduling needs are met.
- Provides main line of communication for vendors, sponsors, and other professionals, and staff with the Medical Director.
- Enhances accuracy and efficiency in scheduling various meetings and activities for the Medical Director.
- Facilitates complex scheduling of multiple person meetings of which the Medical Director is included.
- Handles all electronic and paper communications for Medical Director.
- Coordinates publishing activities involving the Medical Director and the Research Center.
- Transcribes text/figures for manuscripts submission.
- Seeks permission from publishers for use of graphics as needed.
- Assures all deadlines are met.
- Provides tools necessary for publication and secures all necessary approvals.
- Considers cost of services required and chooses outside resources efficiently.
- Creates and organizes professional presentations for Medical Director and other associates of The Center.
- Provides for professional presentations via PowerPoint or other educational media.
- Communicates with support services to assure all presentations meet required objectives.
- Instrumental in submission of abstracts involving various professional associates.
- Handles appropriate faculty paperwork/handout materials and slides for national & regional meeting presentations.
- Serves as a liaison for physician travel, speaking engagements, investigator meetings, and national cardiology conferences.
- Coordinates meeting schedules for Medical Director and prepares detailed schedule of events.
- Coordinates and books airline arrangements for traveling physician(s).
- Responsible for obtaining reimbursement for travel expenses if appropriate and maintains good documentation of all expenses with receipts.
- Performs other related duties.
- Instrumental in assuring accurate and timely communications with the Medical Director with those inside and outside The Center.
If you think you'd be a good match, submit your resume and reach out to Abhinav at to learn more.
#HbM
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