Executive Assistant Job Cincinnati area,Ohio USA,Healthcare

Job Title: Executive Assistant
Location:
Cincinnati, OH 45219
Duration: 3 months+ (Possible Extension)
Shift: Mon-Fri 8a-5p (40 hours weekly)
Pay Rate: $33/Hour. on W2

Job Summary:

Services as the Medical Director’s central communication point where data is received and forwarded for publication and manuscript completion.

Job Responsibilities:

Works directly with Medical Director to assure clerical & scheduling needs are met.
Provides main line of communication for vendors, sponsors, and other professionals, and staff with the Medical Director.
Enhances accuracy and efficiency in scheduling various meetings and activities for the Medical Director.
Facilitates complex scheduling of multiple person meetings of which the Medical Director is included.
Handles all electronic and paper communications for Medical Director.
Coordinates publishing activities involving the Medical Director and the Research Center.
Transcribes text/figures for manuscripts submission.
Seeks permission from publishers for use of graphics as needed.
Assures all deadlines are met.
Provides tools necessary for publication and secures all necessary approvals.
Considers cost of services required and chooses outside resources efficiently.
Creates and organizes professional presentations for Medical Director and other associates of The Center.
Provides for professional presentations via PowerPoint or other educational media.
Communicates with support services to assure all presentations meet required objectives.
Instrumental in submission of abstracts involving various professional associates.
Handles appropriate faculty paperwork/handout materials and slides for national & regional meeting presentations.
Serves as a liaison for physician travel, speaking engagements, investigator meetings, and national cardiology conferences.
Coordinates meeting schedules for Medical Director and prepares detailed schedule of events.
Coordinates and books airline arrangements for traveling physician(s).
Responsible for obtaining reimbursement for travel expenses if appropriate and maintains good documentation of all expenses with receipts.
Performs other related duties.
Instrumental in assuring accurate and timely communications with the Medical Director with those inside and outside The Center.

Required Skills & Experience:

Photocopier, fax equipment, all medical equipment appropriate to research.
Ability to make independent decisions.
Strong organizational.
Skills with good follow through practices.
Excellent communication skills.
Excellent clerical skills.
Functional computer knowledge.
Medical terminology.


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