Executive Assistant

Our Client, a Acute Care Medical Facility company, is looking for an Executive Assistant for their Cincinnati, OH location.

• Services as the Medical Director’s central communication point where data is received and forwarded for publication and manuscript completion.
• Works directly with Medical Director to assure clerical & scheduling needs are met.
• Provides main line of communication for vendors, sponsors, and other professionals, and staff with the Medical Director.
• Enhances accuracy and efficiency in scheduling various meetings and activities for the Medical Director.
• Facilitates complex scheduling of multiple person meetings of which the Medical Director is included.
• Handles all electronic and paper communications for Medical Director.
• Coordinates publishing activities involving the Medical Director and the Research Center.
• Transcribes text/figures for manuscripts submission.
• Seeks permission from publishers for use of graphics as needed.
• Assures all deadlines are met.
• Provides tools necessary for publication and secures all necessary approvals.
• Considers cost of services required and chooses outside resources efficiently.
• Creates and organizes professional presentations for Medical Director and other associates of The Center.
• Provides for professional presentations via PowerPoint or other educational media.
• Communicates with support services to assure all presentations meet required objectives.
• Instrumental in submission of abstracts involving various professional associates.
• Handles appropriate faculty paperwork/handout materials and slides for national & regional meeting presentations.
• Serves as a liaison for physician travel, speaking engagements, investigator meetings, and national cardiology conferences.
• Coordinates meeting schedules for Medical Director and prepares detailed schedule of events.
• Coordinates and books airline arrangements for traveling physician(s).
• Responsible for obtaining reimbursement for travel expenses if appropriate and maintains good documentation of all expenses with receipts.
• Performs other related duties.
• Instrumental in assuring accurate and timely communications with the Medical Director with those inside and outside The Center.

• Photocopier, fax equipment, all medical equipment appropriate to research.
• Ability to make independent decisions.
• Strong organizational.
• Skills with good follow through practices.
• Excellent communication skills.
• Excellent clerical skills.
• Functional computer knowledge.
• Medical terminology.
• High School diploma or GED.
• Associate degree, majoring in Business.
• Strongly prefer health care experience 23+ years of exp; well versed in Microsoft; bonus if they have worked with physicians & leaders Manages schedule for medical director (H&V Institute); manages exec director schedule; schedule for H&V leadership; coordinating with admins & physicians; expense report; IT; meeting minutes

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities

As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.