Senior Administrative Specialist; Non

SENIOR ADMINISTRATIVE SPECIALIST (NON-COMPETITIVE)

Join to apply for the SENIOR ADMINISTRATIVE SPECIALIST (NON-COMPETITIVE) role at University of Cincinnati
.

This position will coordinate, manage, and perform procurement and budget related tasks for the Greater Cincinnati Water Works IT Services Division. This includes managing Professional Services agreements and amendments, routing documents for signature, assisting with CIP entries, and managing the IT Services Division Administrative Specialist.

Duties will also include obtaining quotes from vendors for IT purchases, submitting IT purchase requests to ETS for approval, submitting various orders in CFS, verifying purchased items are received, and submitting receiving tickets for payment.

Leads, reviews and participates in the work of staff responsible for performing advanced-level professional work involving the application of independent judgment to ensure compliance with established policies and procedures, which may include personnel management, budget development/administration, program planning, management or organizational analysis studies, and other related administrative duties; and conducts a variety of professional level analytical and technical activities.

• Standard English, grammar and usage; standard correspondence and report formats.
• Principles of quantitative and qualitative analysis; principles of financial analysis.
• Principles and practices of budget preparation and administration; accounting principles.
• Management and administration of federal grant monies.
• Use of Microsoft Office Software including Word, Excel and Power Point.
• Pertinent City, state and federal laws, codes and regulations.
• Civil Service Rules;
  City Human Resources Policies and Procedures; EEO, ADA, affirmative action; union contracts; and other technical procedural materials related to departmental business.
• Conflict resolution techniques; negotiation techniques.
• Principles and practices of human resource management.
• Principles of lead supervision and training.

• Manage staff to accomplish work objectives.
• Establish work priorities.

• Assign, direct and evaluate the work of subordinate staff; supervise subordinate staff.
• Process complex information while maintaining attention to detail; perform complex analyses of problems and formulate solutions to such problems.
• Communicate clearly and concisely, both orally and in writing.
• Make decisions based on data analysis and observation.
• Interpret, explain and apply pertinent City, state and federal laws, regulations, ordinances, policies and procedures; interpret and apply rules of contract compliance.
• Apply various criteria to evaluate contract bids and recommend selections.
• Maintain confidentiality of City information.
• Conduct investigations as appropriate.
• Resolve disputes; negotiate compromises; negotiate union contract agreements.
• Operate a computer in performance of assigned duties.
• Operate assigned vehicle in performance of job duties (as required).

• Have three years of experience as an Administrative Specialist, Assistant Supervisor of Customer Service, Contract Compliance Specialist, Emergency Services Dispatch Supervisor, Management Analyst, or equivalent classification with the City of Cincinnati and have successfully completed 60 semester credit hours in any combination of the following course areas:
  English composition, economics, finance, human resources, psychology, sociology, business administration, public administration, accounting, or a related field.
• OR have two years of experience as an Administrative Specialist, Assistant Supervisor of Customer Service, Contract Compliance Specialist, Emergency Services Dispatch Supervisor, Management Analyst, or equivalent classification with the City of Cincinnati and a Bachelor's degree with coursework in the above mentioned areas.
• OR have three years of experience in professional work involving compliance, personnel management, budget development or administration, program evaluation and management, strategic planning, or other administrative work and a Bachelor's…