Payroll Specialist

Position Summary

This position performs a variety of payroll duties involved in processing, reconciling and documenting the payroll function for the organization. It is responsible for processing bi‑weekly payroll for a specific division. The essential functions must be performed with a high degree of accuracy. The position reports directly to the Controller.

• Accurate processing of bi‑weekly payroll via Paycor.
• Collaborate with divisional leadership on review of payroll distributions.
• Audit bi‑weekly payroll timesheets, verifying name, job classification, and rate of pay for each employee.
• Reconcile benefits deductions and imports.
• Ensure compliance with all federal and state regulations, policies governing wage and hour, and internal contracts.
• Enter and process new hires, benefit deductions, promotions, transfers, reclassifications, pay increases, suspension or termination of employees, payout of unused leave time, involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, etc.
• Maintain physical & electronic files and supporting documentation of employee earnings and payroll deductions.
• Ensure timely payroll deduction payments to appropriate recipients.
• Address employee inquiries regarding payroll changes or discrepancies.
• Protect organization’s value by keeping information confidential.
• Seek opportunities to improve the organization.

Education/Training/

Experience:

• Associate's Degree or higher in Finance/Accounting or equivalent work experience.
• Payroll processing experience in a hospital or medical services environment preferred.
• Paycor HRIS & Payroll experience strongly preferred.
• Prior experience or familiarity with Qgenda scheduling program preferred.

Knowledge/Skills/Abilities:

• Knowledge of general accounting principles, regulatory standards and compliance requirements.
• General math skills.
• Excellent data entry skills.
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs in Excel.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks with a high degree of accuracy and excellent attention to detail.
• Demonstrates ability to plan, organize, schedule and complete work with a sense of urgency and within deadlines.
• Ability to maintain confidentiality.
• Ability to evaluate, analyze and proactively solve problems.
• Effective verbal, listening and written communication skills.
• Ability to work effectively with others.
• Ability to work with minimal supervision.

This position works in an office setting during traditional business hours 8 am to 5 pm. Some evening work may be required. While performing the duties of this job, the employee will spend long hours sitting and using office equipment and computers and is occasionally required to move to stand or walk; will use hands to finger, handle, or feel objects, tools or controls;

reach with hands and arms; balance; bend; talk and hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires regular oral and written interaction with employees, clients, and vendors.