Project Architect

Responsibilities

• You will be leading collaborative project design teams, representing firm in interviews, client interface, internal and external charettes, marketing efforts and some speaking engagements.
• Work collaboratively with the design team, client, and user groups to successfully resolve design, sustainability, and business concerns with technical solutions.
• Fully understand the project scope of work and get clarification from the client to ensure that the scope of the contract is clearly understood by all parties.
• Develop fee proposals and contracts that ensure that the client’s needs are met, and the services offered are clearly understood for the compensation requested. Involves project team members in developing fees and has proposal/contracts reviewed by another project manager or market leader.
• Develop project plans (schedules, staffing and other resources including consultants) that meet the client and company expectations and needs, are developed in collaboration with other project managers and market leaders to ensure staff availability and capability.
• Execute client and consultant contracts in a timely manner and maintains/manages executed contracts, contract mods and schedule of values on the server and in project management software.
• Develop and maintains the project design budgets to help ensure that projects are completed successfully and generate the targeted profit while meeting the project schedule and client needs and expectations.
• Manage invoicing to clients and from consultants ensuring appropriate percentages and amounts are being billed and accurately reflect the stage of completion.
• Maintain project schedules and plans in project management software. Ensure staff are billing their hours to the correct phases and have a strategy for documenting time that is deemed outside of current contractual scope.
• Communicate frequently and clearly to the design team regarding the project schedule, key design coordination issues that need to be resolved and design deliverables.
• Assist the project design team in collecting the information required to address the project design requirements.
• Communicate with the client immediately when issues arise that create a need to deviate from the project plan – scope, schedule and/or budget. Including additional design efforts required, scope elements added to the project (by the client or others), impacts to the design delivery schedule for any reason, construction cost estimates exceeding client budgets, and others. Provides direction to the design team regarding way forward considering these new developments.
• Maintain a record of communications between the design team and the client. Develops project documentation or collects from others for the project file history meeting minutes, phone memos, letters or emails and any other correspondence which record the history and development of the project.
• Develop the Project Data Sheet that includes complete information required to maintain the firm’s project record, develop data for future marketing efforts and collects data as required for input of the project into the accounting software system.
• Input and maintain data in the project accounting system to include as applicable and appropriate project phases, budget staff hours, anticipated expenses, consultant fees and the anticipated distribution of those staff hours over project design schedule.
• Understand and assist the design team incorporating high levels of sustainability and wellness into the project designs.
• Provide guidance and instruction to staff members to increase their skills.
• Engage in social, team building activities to build company’s culture.
• Manage meetings of diverse participants to include design team members, client leadership, facility users and operators, community representatives and members of the general public.
• Complete the Project Data Sheet as a part of the project closeout process to ensure that all data is accurate and complete, written for use by the marketing personnel without further explanation and clarification, all documentation and performance evaluation documentation is complete.
• Participate in interviews and engage…