Office Coordinator

Important Application Submission Information:
In order to ensure your application is successfully received before the job posting expires, please submit your application by 11:59 PM on Thursday, March 5, 2026.

Hourly Pay: $31.79
Number of Open Positions:
One (1)

• Maintains various record systems; performs a variety of duties concerned with the closing out of work orders to meet the Plant Accounting Division schedule and a variety of clerical services; assists with projects or assignments associated with engineering, construction, standards, operation and maintenance of the Transmission and Distribution systems; acts as a representative of the district in the absence of supervision;
  
  and performs additional duties such as:
• Demonstrating the following required skills within 2 years of entering this job classification:
• Acquiring knowledge of work codes, accounts and knowing how and when to use this knowledge in the processing of work orders.
• Acquiring a working knowledge of Plant Accounting needs and a detailed knowledge of all units of property.
• Acquiring basic map reading skills and knowing construction symbology and terminology.
• Acquiring knowledge of all forms used in engineering, construction, standards, operations and maintenance projects in Energy Delivery.
• Acquiring knowledge of the transmission and distribution infrastructure.
• Having knowledge of Energy Delivery’s policies and procedures.
• Acquiring a working knowledge of the PC and mainframe applications; and the ability to learn and apply any existing or new software applications.
• Receiving and acting upon departmental and inter‑company calls and inquiries from customers, contractors, developers, electricians, installers and other non‑company personnel requiring attention and seeking solutions to generate maximum customer satisfaction.
• Assembling and processing drawings, sketches, R/W releases, Construction Work Notices, permits, inspections, work orders, and lists of material for transmittal within the department and other departments.
• Assisting in obtaining, distributing and tracking right‑of‑ways, permits and proposals with other departments, utilities, governmental agencies and customers.
• Reserving, issuing and assigning proper capital, jobbing and specific work orders for betterment, improvements, abandonment and reimbursement.
• Analyzing, balancing, reconciling and processing work orders dealing with transmission and distribution plant.
• Reviewing, analyzing and processing the paperwork supplied by field personnel associated with completed transmission and distribution system installations. Performing data entry and final job completion processing through Company computer systems.
• Preparing maps for updating of construction drawings and completed W.O.’s through the use of a computer workstation for exception reporting.
• Coordinating, maintaining and updating various paving related programs, database tables, and generating various reports. Preparing and generating final paving restoration documents for the contractors; posting work orders and other data to corporate databases.
• Maintaining the master tax district record, and controlling the recording of transfers related to the annexations, school or fire district changes.
• Obtaining authorized approvals, checking invoices and price sheets in connection with agreements and contracts of various kinds, maintaining accurate records for processing and payment of outside agencies invoices.
• Contacting representative(s) of other companies and public authorities as well as other departments, divisions and sections within the Company to assist in coordinating the scheduling of construction and maintenance work.
• Maintaining a working knowledge of Company policies and procedures as they relate to internal and external customers’ projects and inquiries.
• Resolving simple differences that arise between the Company and customers or their agents.
• Supplying record information to Company personnel, other utilities and outside agencies by telephone, radio, mail or computerized mechanisms.
• Compiling, typing and reporting various system related data associated with the day‑to‑day operations.
• Ordering material,…