Event Coordinator, Creative Arts​/Media

** POSITION:
** Event Coordinator
** FACILITY:
** Cincinnati Convention Center
*
* LOCATION:

** Cincinnati, OH
** DEPARTMENT:
** Events
*
* REPORTS TO:

** Director of Events
** FLSA STATUS:
** Salaried Exempt
** LEGENDS GLOBAL
** Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering an end-to-end solution across all areas of venue operations and revenue generation for many of the world’s most iconic brands and venues.
** Legends
* * brings a 360-degree, data-driven approach across planning, sales, partnerships, hospitality, and merchandise, working with top-tier clients to deliver exceptional experiences.
** ASM Global,
** the world leader in venue management and live event production, oversees 400+ arenas, stadiums, convention/exhibition centers, and performing arts venues globally.
** Join us to make legends happen!
**** THE ROLE
** Under general supervision, the Event Coordinator is responsible for planning, coordinating, and executing events hosted at the convention center, including conferences, trade shows, exhibitions, meetings, banquets, and special events. This role serves as the primary liaison between clients, internal departments, convention center partners, and external vendors to ensure events are executed efficiently, on time, and within budget while meeting client expectations, venue standards, and stakeholder objectives.
** Essential Duties and Responsibilities
*** Planning, organizing, and controlling events within the venue as assigned
* Guides clients in preparation of events by interpreting and explaining contract provisions, policies, and procedures.
* Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.
* Create, distribute, and update various working documents for all assigned events, including floor plans, staffing, event work orders, cost estimates, event comparisons, information sheets, etc.
* Conduct client consultations to understand event objectives, requirements, and timelines Coordinate outside service needs with food and beverage contractor, decorators, or other vendors
* Ensure all FF&E requirements are met for each assigned event (i.e., signage/equipment) by providing clear, concise, and timely communication of detailed requirements to operational departments.
* Ensure efficient and effective communication regarding the delivery of services to clients
* Lead and coordinate pre-con meetings with clients
* Participate in non-assigned major event meetings such as pre and post cons
* Actively participate in non-assigned major events as needed
* Coordinate and participate in proper inspections of the facilities to ensure readiness and compliance with the requirements of the clients prior to hosting the event
* Deliver necessary information to event staff and partners during production meeting, via email, or phone to ensure appropriate knowledge of concerns affecting the event
* Oversee event setup, execution, and breakdown on event days
* Attend assigned events to be available to resolve any/all issues that may arise involving clients and patrons
* Make immediate decisions and communicate with all users of the venue in an emergency
* Coordinate with all necessary departments to ensure all areas are properly addressed prior to, and post-event
* Maintain the proper image and generate positive public relations with clients, patrons, and staff
* Maintain a professional demeanor and generate positive public relations with patrons and staff.
* Provide comments/input to the department during post-event discussions regarding issues that arose during the event
* Prepares costs estimates, monitors final billing, and settles event costs with clients in a timely manner.
* Collect and settle invoices in a timely manner.
* Attends appropriate planning, organization and other event and facility meetings in support of facility operations.
* Manages administrative duties for Event Services, as assigned, including but not limited to management of the…