Grants Administration Manager

Overview

Institutional Advancement – Grants Administration Manager

The Grants Administration Manager is responsible for coordinating post-award management, reporting, and closeout of grants and other externally funded programs for the College and Foundation. The Grants Administration Manager will ensure that post-award grant-related processes, documents, and procedures are executed professionally, efficiently, on schedule, and in a manner consistent with best practices.

• Provides post-award administration for all federal, state, local, and private grants in accordance with applicable standards, regulations, and guidelines.
• Provides professional support to program/project directors for all post-award activities including project launch, performance cycle reporting, and close-out.
• Works with program/project directors and the Operations Director to comply with sponsors’ terms and conditions to ensure timely progress report submission, to monitor spending and requested amendments, and to plan spend-out.
• Develops and maintains systems for recording and tracking submitted grant proposals, awards, and related statistical information.
• Maintains accurate and timely records of grant and funded program activities.
• Assists as needed with writing/submitting grant progress reports.
• Assures that all documentation submitted to sponsors meets all organizational and legal requirements.
• Ensures compliance with all governmental regulations and policies, all grant terms and conditions, and college policies and procedures.
• Prepares and distributes standard reports, summaries, and analysis of funded projects monthly and as requested.
• Evaluates grant projects for continuous improvements in the grants process.
• Performs other duties aligned with the mission of Institutional Advancement and the Foundation as assigned.

• Minimum of three (3) years of applicable grant administration experience.
• Bachelor’s Degree.
• Experience with project management.
• Advanced MS Office skills
• Demonstrated ability to manage multiple projects in a fast-paced environment.
• Demonstrated ability to participate in collaborative partnerships.
• Demonstrated ability for teamwork.

• Previous federal post-award grant administration experience within higher education environment.
• Experience working with/in foundations, nonprofits, or private sector funding agencies.

• Excellent customer service skills.
• Excellent written and oral communication skills; exceptional interpersonal skills, a focused listener.
• Strong organizational and project management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Ability to work effectively and resourcefully under pressure and within deadlines, both independently and as a team player.
• Ability to anticipate challenges and effectively resolve potential issues through creative problem solving.
• Ability to work in a fast-paced environment while maintaining high work standards.
• Ability to develop rapport and engender trust.
• Exhibits a positive attitude and professional demeanor.

• Reports To: Institutional Advancement and Foundation Operations Director
• Minimum Compensation: $70,000/yr.
• Job Category: Exempt
• Contract Affiliation: Non-Bargaining
• Status: Fulltime

• Cincinnati State provides employees with high quality and cost-effective benefits with a variety of options:
• Medical Insurance (PPO- employer covers up to 92% of the premium, HDHP- employer covers 100% of the premium)
• Dental Insurance (employer covers 100% of the premium)
• Vision Insurance
• NO WAITING PERIODS! Medical, Vision and Dental benefits are effective from day one of employment!
• Flexible Spending Accounts and Health Savings Account (employer contributions)
• Short-Term Disability:
  Offering 60% of your salary with a max of $500 weekly
• Life Insurance and AD&D Insurance (employer paid)
• Supplemental Life Insurance, Critical Illness and Accident:
  Optional at employee expense
• Pet Insurance
• Employee Assistance Plan for employees, spouse and dependents
• Tuition Waiver for employees, spouse and dependents
• Tuition Reimbursement
• Free parking
• 11 annual paid holidays in…