Proposal Manager

Overview

Job Description Summary — Leads and manages proposal-related business development activities, processes and materials for new and existing contracts. Includes proposal development, production and distribution, as well as presentations and post submittal follow-up. Position also provides writing support for marketing and communications.

• Coordinate with the Operations, Marketing, and Business Development to write and develop proposals, best-and-final offers, interview presentations and other required documents.
• Compile a Table of Compliance with Win-Theme that outlines the production specifications and section details as a guideline for development of the proposal.
• With input from Directors of Business Development and other corporate sales support staff, develop a compelling proposal with the intent to win the business. Author, proofread, edit, print, compile and ensure accuracy of the final proposal document.
• Ensure proposal compliance with requirements specified in the Request for Proposal (RFP).
• Complete all required forms and obtain all necessary signatures; includes bonding and insurance requests.
• Supports advertising and communications programs to promote products and services through the design, creation, and execution of materials.
• Schedule, coordinate and track proposal delivery before the specified deadline.
• Support the Business Development Team in sales efforts, including developing PowerPoint presentations, documents, reports, communications, etc.
• Maintain proposal calendar and pipeline database to account for and track proposal development and execution.
• Register with procurement websites and monitor such for new projects.
• Maintain and update proposal boilerplate, current corporate information, location profiles, resumes, bios, customer references and templates.
• Drive prospective and continuous improvement in the proposal development process and materials by identifying opportunities, building organizational support for new ideas and collaborating with sales, marketing and communications to plan and execute.

• Bachelor’s degree in Marketing, English, Journalism, Communications or related field required.

• 1-3 years of experience working with RFPs and/or technical writing for the public sector
• Excellent writing skills, with a strong orientation to detail and service.
• Advanced knowledge of word processing, spreadsheet and presentation software.
• Proposal writing, management experience strongly preferred
• Ability to exercise independent thinking with a high level of prioritization skills
• Strong customer relation skills
• Ability to generate creative ideas, meet multiple deadlines and work independently.
• Knowledge of business and management principles.
• Some travel may be required

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description reflects management’s assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.

In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law.

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