Project Coordinator, Corporate Facilities

Project Coordinator, Corporate Facilities – JLL

The Project Coordinator (PC) is a driven leader who will ensure that all programs, initiatives, and reporting are globally consistent, accurate, and executed in a timely manner. The Coordinator will be a champion of our project process and will assist individual PMs in delivering their projects with excellence. They will support the global project management baseline through mastery and support of Adaptive Work, project financial compliance, and the close out process.

They will support the project managers (PMS) with key activities like budget control, procurement, and payment activities to ensure adequate accounting of assets. A strong collaborator, the Project Coordinator will work with the Global PDS Lead to support all changes and improvements within the Project Management process.

Key Responsibilities
:

• Support PMs with procurement transactions from initiation through completion
• Provide payment processing support and follow-up
• Execute budget reconciliations to prevent over commitments and overspend scenarios.
• Monitor SAP to ensure no budget lines are exceeded and coordinate budget reallocations with PMs
• Oversee U&O reviews, coordinating schedule adjustments and date changes as needed
• Maintain Assets Under Construction (AUC) control processes to ensure timely asset capitalization
• Monitor compliance reporting and facilitate reconciliation of identified issues
• Assist PMs with asset creation and disposal processes
• Conduct systematic project audits to ensure adherence to established standards
• Champion project process adoption and tool utilization
• Track cost avoidance metrics and innovation initiatives
• Collaborate with Global Process Engineering Lead and Global Project Analyst on regional data analysis
• Standardize formats, reports, presentations and communications for PDS team
• Facilitate access management and badge administration processes
• Serve as regional super‑user and support champion for Adaptive Work project management platform
• Assist PMs in the gathering, organising, and analysis of projects as it relates to Annual Capital Planning
• Maintain data accuracy and data quality across all PDS systems
• Manage SharePoint site maintenance
• Own PDS metrics reporting, supporting PMs and WELs in maintaining performance metrics (PGMs) within approved parameters
• Deliver comprehensive onboarding training programs for new team members, including Project Managers
• Coordinate ongoing training initiatives, tracking participation and effectiveness
• Support Regional Leadership with meeting coordination and administrative tasks

Core Competencies

• Strong analytical and problem‑solving capabilities with attention to detail
• Excellent communication and collaboration skills across diverse stakeholder groups
• Ability to learn new technologies quickly
• Proven ability to manage multiple priorities in a fast‑paced environment

Preferred Qualifications
:

• Experience working in financial systems (SAP, JDE, COUPA)
• Experience in onboarding and training of others
• Experience supporting compliance requirements

Seniority level:
Associate

Employment type:

Full-time

Job function:
Other