Receptionist, Administrative​/Clerical

Summary

Coordinates and provides support for front desk Convent operations. Coordinates the front lobby operations.

Convent Support – Front Lobby (36 assigned hours)

• Ensure SOT policies are followed for visitors and deliveries
• Answer calls in a polite and timely manner. Adjudicate/transfer as needed.
• Maintain phone lists for Intranet publishing and distribution
• Assign visitor name badges and monitor that all visitors sign in/out
• Accept/sign and adjudicate incoming packages and deliveries
• Serve as a back‑up for sorting and disseminating incoming and outgoing mail
• Ensure vehicle sign‑out forms are current and updated
• Maintain front lobby digital monitor that shares Society information, news, and pictures - Screen Cloud
• Other duties as assigned

Convent Support – Other (As needed)

• Purchase and label items for the gift shop including seasonal offerings
• Monitor office supplies in mailroom and storage for need to order
• Assist with coordinating weekly retreat ant packages for guests to the campus
• Ensure that employee e‑mail addresses are current in copiers and update as needed

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Continual learner of new software and processes

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; talk or hear; and use hands to handle, or touch objects or controls.

The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary: $16.50 - $17.50 per hour