Executive Administrative Associate, Administration & Finance

Job Description

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Job Title:

Executive Administrative Associate, Administration & Finance

Posting

Start Date:

3/5/26

Work Arrangement:
Onsite

Current UC employees must apply internally via Success Factors

Next Lives at the University of Cincinnati

Founded in 1819, the University of Cincinnati ranks among the nation's best urban public research universities. Home to more than 53,600 students, 12,000 faculty and staff, and over 360,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called "the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $94 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference.

The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more .

UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC's success.

Job Overview

The University of Cincinnati is actively seeking an Executive Administrative Associate to support the Senior Vice President of Administration & Finance/Chief Financial Officer, the Senior Associate Vice President of Operations, and the Vice President for Finance.

The Executive Administrative Associate provides high-level administrative support for executive offices, performs complex duties requiring confidentiality and the ability to work independently with sound judgment, discretion, and a sense of urgency. The Executive Administrative Associate will perform regular website maintenance and work well within Microsoft Office Suite. Acting as the first point of contact for these Executives, this person will field intial inquiries including calendar time, email, phone calls, etc.

The ideal candidate will be customer service oriented, a self-starter, and open to continuous learning.

Essential Functions

* Support the daily operational and administrative functions of executive level offices.

* Serve as the primary administrative resource representing executive offices to internal and external audiences by providing accurate, timely information and handling routine inquiries directly.

* Manage and support projects using a variety of technologies with focus on quality and accuracy in a dynamic, fast-paced environment.

* Maintain the status of ongoing projects, compile reports and create presentations.

* Update presentations and other material to meet accessibility standards.

* Schedule, coordinate, and support logistics for meetings.

* Manage active calendars, scheduling meetings and speaking engagements, and special events.

* Coordinate travel arrangements and related meeting requirements (e.g., prepare reimbursements for university approved expenses).

* Screen and evaluate incoming and outgoing correspondence and preparing responses, as appropriate.

* Act as contact point for other administrators and internal and external constituents.

* Create procurement card expense reimbursement requests.

* May provide direct and/or indirect supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc.).

* Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

* Bachelor's Degree.

* Eight (8) years of relevant education, experience and/or other specialized training can fulfill minimum education and experience requirements.

Required Experience

* Five (5) years of relevant administrative experience.

Additional Qualifications Considered

* Proficiency in Microsoft Office suite.

* Excellent communication and interpersonal skills.

* Understand basic utilization of AI tools to assist with projects and presentations.

* Ability to maintain confidential information.

Physical Requirements /Work Environment

* Office environment/no specific unusual physical or environmental demands.

Compensation and Benefits

UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. (UC Benefits) Eligibility may vary by position and FTE status. Highlights include:

Comprehensive Tuition Remission

UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.

Robust Retirement Plans

As a UC employee, you won't contribute to Social Security (except Medicare). Instead, you'll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14-18% of your salary based on position.

Real Work-Life Balance

UC…