Executive Assistant

Job Title: Executive Assistant to the Founder

Job Type: Contract-to-Hire

Our client delivers real-time SAP process and workflow automation, providing prebuilt, high-performance solutions that connect SAP to the modern digital enterprise. Their customers include leading organizations across manufacturing, CPG, chemicals, and other industries. As the company continues rapid growth, the Founder is seeking a highly capable right-hand partner to drive focus, execution, and operational efficiency.

This is not a traditional administrative role
.

The Executive Assistant will serve as the operational command center for the Founder—managing priorities, communications, and cross-functional alignment across the executive team. This high-trust role requires a proactive, AI-savvy professional who can organize complexity, anticipate needs, remove friction, and ensure the business operates at the speed of its growth.

The ideal candidate thinks like a Chief of Staff
, acts with urgency, and leverages technology and automation to maximize the Founder’s productivity and focus.

• Own and optimize the Founder’s calendar with strategic prioritization
• Coordinate internal and external meetings, including preparation materials and follow-ups
• Build weekly agenda structures aligned to monthly and quarterly priorities
• Monitor, triage, and draft communications across multiple channels
• Maintain inbox hygiene and elevate critical items
• Ensure the Founder is consistently briefed on high-priority issues

• Manage complex domestic and international travel arrangements
• Optimize logistics, costs, and overall travel experience
• Prepare detailed travel briefs including meeting objectives and key contacts
• Provide onsite support at events as needed

• Track quarterly, monthly, and weekly priorities aligned to OKRs
• Protect the Founder’s time by reducing distractions and driving focus

Prepare a structured weekly review including:

• Prior week progress
• Upcoming commitments
• Risks, bottlenecks, and red flags
• Alignment to company objectives
• Recommended adjustments to maintain strategic focus

• Follow up with executive leaders (CTO, VP Sales, SVP Delivery, CFO, etc.)
• Track project status, deadlines, blockers, and required decisions
• Ensure cross-functional visibility and accountability

• Maintain dashboards for key initiatives and strategic work streams
• Proactively track deliverables and drive execution
• Improve workflows across Sales, Marketing, Product, Engineering, and Customer Operations

• Draft and refine:
• Founder presentations (PowerPoint)
• Linked In thought leadership and social content
• PR and external communications
• Executive updates and speaking materials
• Ensure brand consistency and professional tone
• Translate Founder ideas into polished, high-impact messaging
• Utilize AI tools to accelerate content creation

• Leverage tools such as ChatGPT, Zapier, Calendly, Notion, Superhuman, and similar platforms
• Build automations for:
• Inbox organization
• Slack signal extraction
• Meeting note consolidation
• Task routing and tracking
• Priority dashboards
• Continuously identify opportunities to increase efficiency through automation

• 5+ years supporting founders or C-level executives (SaaS or tech preferred)
• Experience in fast-paced startup or high-growth environments
• Exceptional written and verbal communication skills
• Highly organized, detail-oriented, and proactive
• Comfortable working with senior leadership and cross-functional teams
• Advanced proficiency with modern collaboration tools (Google Workspace, Slack, Zoom, Notion, Asana/Jira, etc.)
• Experience with AI productivity tools and workflow automation
• Strong judgment, discretion, and ability to handle confidential information