Court Data Entry Clerk - Jail Records

Job Overview

The Hamilton County Sheriff's Office (HCSO), founded in 1803, is the 3rd largest sheriff's office in Ohio, employing approximately 900 people and serving nearly one million residents.

We are looking for dedicated individuals for the role of Court Data Entry Operator.

Use the Jail Management System and Court Management System to enter and update information from court-related legal documents. Pull electronic records and reports, communicate with law enforcement, Social Security Administration, and other agencies to clarify or confirm data. Verify that inmate/arrestee intake, identification, and classification has been completed and entered correctly. Proofread technical legal material and make occasional corrections. Answer phone calls from the public, attorneys, courtrooms, and judges.

Perform clerical duties such as sorting and distributing court-related documents, mailing, and logging information. Work in a jail environment.

• High School Diploma or GED.
• Previous data entry experience or similar administrative roles preferred but not required.
• Ability to read, write, and type a minimum of 25 words per minute.
• Proficiency with computers, calculators, and MS Office suite.
• Willingness to learn and adapt to new technologies and systems.

• Listen and follow oral and written instructions.
• Communicate effectively.
• Develop and maintain courteous, professional, and effective working relationships with coworkers, supervisors, attorneys, and the general public.
• Exercise sound judgment.
• Define problems, establish facts, and draw valid conclusions.
• Organize documents according to alphabetical, numerical, and subject order.
• Perform basic math (adding, subtracting, dividing, multiplying).

As a law enforcement agency, we conduct an extensive background check that includes:

• Criminal, traffic, and civil records check
• Reference check
• Computer Voice Stress Analyzer
• Social Security and address verification
• Military check
• Education verification
• Pre-employment drug screen and physical exam

• Generous paid time off: paid holidays, vacation, and sick time.
• Ohio Public Employee Retirement System with 14% employer contribution and a defined benefit option.
• Medical, HRA, dental, vision, employer‑paid life insurance, long‑term disability, tuition reimbursement, public service loan forgiveness eligibility, wellness incentives, robust employee assistance program, access to free medical and Rx through Marathon Health, expansive behavioral and mental health resources, and more.

The Hamilton County Sheriff's Office is an equal‑opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information or any other protected characteristic as outlined by federal, state, or local laws.

Applicants are subject to a background investigation, including review of criminal records, driving records, credit report, employment verifications, personal references, initial and panel interviews, Computer Voice Stress Analysis, pre‑employment exam, and drug screening.