Registrar Specialist – Transfer Credit

Overview

The Registrar Specialist works in the Transfer Credit area of the Registrar's Office to assist in the processing of incoming transfer credit for Cincinnati State students. The Registrar Specialist assists the Assistant Registrar for Transfer Credit in the research of transfer credit, transcript evaluation processing, and written and verbal communication to students regarding transfer credit information.

• Process various transfer credit postings in the Colleague student information system.
• Focus on evaluating foreign high school and college transcripts.
• State of Ohio “TAG” credit posting.
• Posting of AP, CLEP and IB credits.
• Ensure authenticity of documents.
• Utilize the transcript automation tool to load data into the student information system, verifying for accuracy.
• Utilize resources to determine course equivalencies including system-maintained tables, Transfer Evaluation System (TES) software, and college catalogs.
• Assist with research to establish proper status of transfer credit.
• Assist in direct customer service and communication to students, faculty, staff, and college community for all transfer credit area operations and processes.
• Verbal and written communication with students to help them understand transfer credit policies, practices, and decisions.
• Monitor and respond to email requests in the transfer mailbox.
• Perform clerical functions to maintain electronic files, process paperwork, prepare reports, and fulfill information requests.
• Index and verify imaged documents.
• Cross train in other Registrar area operations as approved by leadership.
• Other duties as assigned.

• Associate’s degree from an accredited college or university.
• Three years general clerical/administrative support experience.
• Proficiency with Microsoft Office Products.
• Any equivalent combination of experience, training and/or education.

• Customer-service experience with a variety of stakeholders and constituents in a higher education setting.
• Knowledge of academic policies and procedures (e.g., transfer credit, degree audits, maintenance of general academic records and program curriculum).
• Experience with Student Information Systems, preferably Ellucian Colleague, Microsoft Office Suite, imaging software, reporting software, AI transcript data automation software.

• Excellent interpersonal skills including written and oral communication with people from a variety of culturally diverse backgrounds.
• Ability to adapt and make effective decisions.
• Ability to build effective and collaborative relationships, work effectively under pressure, meet project deadlines, be self-motivated, work independently, and be a team player with strong organizational and planning skills.
• Recognize opportunities to improve the transfer credit process.
• Maintain confidentiality.

Reports To:

Assistant Registrar

Position Level: Registrar Specialist – Transfer Credit

Pay Grade: $21.75/hour (Grade 18)

Contract Affiliation: SEIU

Status: FT

Classification:
Non-Exempt

• Medical Insurance (PPO- employer covers up to 92% of the premium, HDHP- employer covers 100% of the premium)
• Dental Insurance (employer covers 100% of the premium)
• Vision Insurance
• NO WAITING PERIODS! Medical, Vision and Dental benefits are effective from day one of employment!
• Flexible Spending Accounts and Health Savings Account (employer contributions)
• Short-Term Disability:
  Offering 60% of your salary with a max of $500 weekly
• Life Insurance and AD&D Insurance (employer paid)
• Supplemental Life Insurance, Critical Illness and Accident:
  Optional at employee expense
• Pet Insurance
• Employee Assistance Plan for employees, spouse and dependents
• Tuition Waiver for employees, spouse and dependents
• Tuition Reimbursement
• Free parking
• 11 annual paid holidays in addition to generous paid time off options including vacation, sick, personal leave, and winter season days.
• Employees at Cincinnati State qualify for Public Service Loan Forgiveness

As a Cincinnati State employee, and an employee of an Ohio public institution, you will not contribute to the Federal Social Security system. Instead, our employees will contribute to a State…