Executive Assistant - EA

Position: Executive Assistant - EA 26-00415
Job Title:
Executive Assistant

Location: Cincinnati, OH 45219
Assignment Duration: 12 Weeks
Schedule: Monday - Friday | 8:00 AM - 5:00 PM
Pay Rate: $28.00 - $30.00 per hour
Position Overview

A healthcare organization is seeking an experienced Executive Assistant to provide high-level administrative and scheduling support to senior physician leadership and executive directors within a clinical institute setting. This role serves as a central communication hub, supporting leadership activities, publications, presentations, travel coordination, and day-to-day executive operations.

Healthcare administrative experience is strongly preferred, particularly experience supporting physicians and executive leadership.
Responsibilities

• Serve as the primary administrative and communication point for the Medical Director and executive leadership.
• Manage complex calendars and schedules for the Medical Director, Executive Director, and physician leadership.
• Coordinate meetings with administrators, physicians, vendors, sponsors, and internal stakeholders.
• Handle all electronic and paper correspondence for executive leadership.
• Prepare, submit, and track expense reports and travel documentation.
• Coordinate IT support needs and meeting logistics.
• Record, transcribe, and distribute meeting minutes.
• Support research and publication activities, including:
  • Transcribing text and figures for manuscript submissions.
  • Coordinating abstract submissions and publication deadlines.
  • Obtaining publisher permissions for graphics and materials.
  • Securing required approvals and managing timelines.
• Create and organize professional presentations using PowerPoint and other media.
• Assist with national and regional conference planning, including:
  • Physician travel arrangements and itineraries.
  • Speaking engagements and investigator meetings.
  • Submission of faculty paperwork and presentation materials.
• Maintain accurate documentation and reimbursement records.
• Ensure timely and professional communication with internal and external stakeholders.
• Perform additional administrative duties as assigned.

Required Skills & Experience

• 2-3+ years of administrative experience in a healthcare environment preferred
• Experience supporting physicians and executive leadership strongly preferred
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent organizational, multitasking, and follow-through skills
• Strong written and verbal communication abilities
• Ability to work independently and make sound decisions
• Knowledge of medical terminology
• Functional computer and office equipment skills (copiers, fax, etc.)

Education

Required:

• High School Diploma or GED

Preferred:

• Associate Degree in Business or related field

For more details reach at  or Call / Text at .

About Navitas Healthcare, LLC:
It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.