Administrative Coordinator

Base pay range

$19.00/hr - $22.00/hr

LHH is looking for an Administrative Coordinator for a client in Cincinnati, OH. This position provides administrative support for commercial properties, focusing on tenant relations, property operations, and light accounts payable. Serves as a key liaison between tenants, vendors, and management to ensure efficient building operations and accurate documentation. This position is temp to hire and will pay between $20 and $22/hr.

• Respond promptly to tenant inquiries and service requests; create and track work orders.
• Coordinate with maintenance and vendors to ensure timely completion of repairs and services.
• Maintain property files, contracts, insurance certificates, compliance records, and vendor documentation.
• Assist with vendor onboarding, collect W-9s and COIs, and monitor compliance requirements.
• Schedule and track preventive maintenance, inspections, and life-safety testing.
• Prepare and distribute tenant communications, including notices, newsletters, and emergency updates.
• Support tenant move-in/move-out processes, including access credentials and parking coordination.
• Process invoices: verify accuracy, code to correct GL accounts, route for approval, and track payment status.
• Reconcile vendor statements and follow up on discrepancies or past-due items.
• Assist with month-end reporting, expense tracking, and accruals.
• Compile data for property management reports, including work order metrics and utility usage.
• Maintain building access systems, visitor logs, and parking lists.
• Coordinate minor projects, construction access requests, and punch list tracking.
• Support risk management by logging incidents and assisting with insurance claims documentation.
• Prepare meeting agendas, minutes, and routine correspondence for property management team.

• 2+ years administrative experience; property management or commercial real estate preferred.
• Strong customer service and communication skills.
• Basic understanding of accounts payable processes.
• Proficiency in Microsoft Office; experience with property management software a plus.
• Highly organized with attention to detail and ability to manage multiple priorities.

If you are interested in learning more, please apply now.

Associate

Full-time

Accounting/Auditing, Administrative, and Customer Service

• Medical insurance
• Vision insurance
• 401(k)