Billing​/Accounting Specialist

Vaco is hiring for a Billing/Accounting Specialist for the Cincinnati, OH area.

This is a direct hire opportunity – salary: $60-$70K

• Distribute monthly pre-bills to attorneys for review and edits.
• Perform pre-bill edits such as: hours, rates, amounts, narratives, discounts, write-downs, write-offs, write-ups, cost adjustments, transfers, address changes, bill format changes, etc.
• Review bills and edits for accuracy before finalizing client invoices.
• Obtain approval from Billing Committee chairperson for bill adjustments in excess of firm thresholds.
• Apply advance funds or trust funds to bills, when applicable.
• Facilitate electronic billing.
• Maintain accurate and complete documentation of billing changes for audit trail.
• Assist with trust fund accounts in accordance with firm policies and procedures, including recording trust account deposits and facilitating disbursements.
• Assist with outgoing trust account wire requests. Obtain required wire documentation from attorney and client, complete wire verification form, and initiate wire.
• Prepare ad hoc billing reports upon request from billing attorney.
• Monitor and follow-up on items such as delinquent aged work in process (WIP), aged trust funds, aged advance funds, etc.
• Facilitate month‑end billing close procedures.
• Communicate with billing attorneys and legal assistants regarding billing matters.
• Receive, and sometimes initiate, client calls regarding bill inquiries and client credit card payments.
• Assist with maintaining and updating timekeeper billing rate schedules.
• Meet with and explain billing processes and procedures to new attorneys, when applicable.
• Monitor time entry compliance, ensuring all billable hours are entered timely and in accordance with firm policies.
• Communicate and maintain close working relationship with all accounting department personnel.
• Attend Billing Committee meetings.
• Perform additional duties as assigned.

• Bachelor’s degree in accounting, Finance, or related field preferred

• Prefer 3 or more years of billing, bookkeeping, or accounting experience in a law firm or professional services environment.