Accounts Payable Specialist

About Sibcy Cline

Sibcy Cline REALTORS® is a locally owned, independent real estate company with nearly 100 years of serving the Greater Cincinnati, Northern Kentucky, Dayton and Southeastern Indiana regions. Sibcy Cline's family of companies includes Mortgage Services, Insurance Services, Relocation Services and Home Services as a local partner to our surrounding communities for all things home.

Position Summary - This is a full-time, in-office role at Sibcy Cline's Corporate Office.

The Accounts Payable Specialist is an integral role within the accounting department and is responsible for managing and processing the company's financial transactions, ensuring timely payments, and maintaining strong vendor relationships. This role requires a detail-oriented professional who enjoys the rhythm of day-to-day work, and importantly, has the curiosity and initiative to evolve the AP function. The AP Specialist needs to embrace technology, identify process inefficiencies and partner with the broader accounting team to streamline workflows.

Essential Functions

• Process all invoices, credit card statements, expense reimbursement requests, and check requests for payment using various accounting software, ensuring that the G/L coding, accounting date, and invoice date are entered correctly.
• Update/maintain approval workflows in both Avid Exchange and , adding/deleting approvers as needed.
• Upload invoices to  and/or Avid Exchange as needed.
• Print and distribute checks for manual check runs.
• Send ACH files to the bank.
• Enter positive pay information for manual checks into bank portal.
• Provide invoice copies throughout the month to A/RSpecialistfor expenses billed to agents; assisting with monthly reconciliation of Agent A/R by collaborating with A/R Specialist and Sr Accountant as needed.
• Maintain strong vendor relations regarding payment inquiries, discrepancies, and contract terms and ensure smooth, timely operations.
• Research vendor statements and clear up any outstanding balances.
• Maintain proper W-9 files; follow up on any B-Notices according to IRS rules.
• Calculate Sales/Use tax and G/L code invoices accordinglyfor vendors thatdon't account for it on their invoices.
• Maintain Corporate postage meter by adding funds when necessary and ordering meter supplies.
• Maintain/update standard operating procedures (SOP) manual for the position.
• Identify opportunities to streamline AP processes, reduce manual work, and improve accuracy and consistency.

Skills, Knowledge and Abilities

• Associate/bachelor degree in Accounting/Business Management/Finance preferred
• 3+ years experience in Accounts Payable preferred
• Analytical thinking skills such as ability to read, analyze and interpret common financial/accounting reports, invoices, and statements
• Attention to detail is imperative
• High level of confidentiality required
• Strong mathematical aptitude including fractions, decimals, percentages, ratios, order of operations, and general algebra
• Proficiency in Accounting software and ability to learn quickly; experience with Sage Intacct, Rent Manager, and  is highly preferred
• Knowledge of basic accounting and accruals is required; experience with multiple accounting entities is strongly preferred
• Strong organizational skills
• Ability to prioritize tasks effectively and manage multiple deadlines in a fast-paced environment
• Strong verbal and written communication skills to interact with vendors and internal teams with tact and diplomacy

Work Context

The Accounts Payable Specialist works in a fast-paced office setting and communicates with a variety of people including Branch Office Administrators (BOAs), branch office managers, real estate agents, department managers, and vendors. This position collaborates closely with other members of the accounting department and must embody Sibcy Cline's Cultural Competencies as described in the Employee Handbook:
Friendliness, Respect, Innovation, Enthusiasm and Results Oriented.

Tools and Equipment

Sage Intacct General Ledger software, Rent Manager, Avid Xchange, , MS Office, Excel, Word, and 10-key Calculator.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change. Employees are expected to perform other job-related duties as assigned.