Construction Accounting Specialist

Construction Accounting Specialist

Direct hire – salary: $65K-$70K

This is a position responsible for timely and accurate maintenance of financial records, processing invoices, managing the monthly billing cycle with the construction team, and providing ad hoc support to the Controller.

• Perform routine clerical accounting duties within a fast‑paced finance department while adhering to established standards
• Manage monthly customer billing cycle with the construction management team
• Collect and review billing documentation to comply with customer contract agreements
• Execute accurate filing, and database management in multiple systems
• Support Contract Administration and Construction Team as needed

• Maintain accounts receivable records for contracts
• Organize and file monthly contract billings and supporting documentation
• Prepare and coordinate monthly AR contract progress billings using AIA G702/G703 forms
• Follow‑up and collect required legal supporting documents for construction owner billing requirements
• Manage Subcontractor Billing Portal and Direct Cost accounts payable
• Prepare and process routine payment runs
• Reconcile monthly and maintain AR/AP subledger, following up on any discrepancies promptly

• Natural proficiency with math
• Excellent organizational skills and attention to detail
• A proactive and adaptable mindset to support a fast‑moving, ever‑evolving work environment
• Proficiency with Excel and Outlook
• Comfortable navigating multiple systems, SAGE 300
  
  CRE, Trimble Pay and Procore

• Strong written and verbal communication skills
• One or two years of experience in clerical accounting
• Experience with robust ERP systems
• Proficient with Microsoft Office Excel and Outlook