ESSC - Accounting Tech II Accounts Payable​/Student Organization

Position: ESSC - Accounting Tech II Accounts Payable/Student Organization - #046
Chula Vista Elementary

See attachment on original job posting

ESSENTIAL JOB FUNCTIONS:

• Gathers/Compiles/Logs/Posts/Checks/Calculates/Files purchase orders, related invoices, and packing slips and various documents related to Accounts Payable and Student Organization transactions, including, but not limited to checks, cash, coin, deposit vouchers, payment vouchers, original invoices, or other related documents.
• Maintains detailed account of all Student Organization transactions within an automated accounting software program.
• Interprets and communicates rules and regulations related to Student Organizations to sites/departments.
• Verifies vendor tax information and updates address and contact information. Utilizes the Internet to obtain vendor information as needed.
• Verifies and processes employee reimbursements.
• Verifies and processes annual IRS 1099 tax documents within federal guidelines.
• Processes cash receipts and updates deposit information for accounting manager.
• Cancels purchase orders as necessary.
• Inputs/Prints/Processes commercial and manual warrants.
• Balances cash requirement and check register reports.
• Prepares financial paperwork related to warrants for submission to the County financial system.
• Provides telephone assistance to District financial users.
• Creates and maintains electronic spreadsheets.
• Verifies District account numbers.
• Opens/Sorts/Date Stamps mail.
• Operates personal computers, calculators, fax machines, copiers, and other office machines.
• Collects/Accounts for school fees as necessary.
• Reconciles bank statements.
• Monitors encumbrance reports for outstanding purchases throughout the year.
• Works with sites/departments and vendors to expedite orders.
• Works with vendors to receive, update, and correct invoices.
• Verifies vendor contacts and settlement billings for accuracy.
• Provides commercial warrant and revolving cash activity for presentation to the Board of Education.

ESSENTIAL JOB REQUIREMENTS
- QUALIFICATIONS:

• Two years of experience with financial or statistical records.
• Ability to perform bookkeeping work of moderate difficulty; to post and make arithmetical calculations rapidly and accurately; type and write legibly; compare names and numbers accurately and rapidly; understand and follow oral and written directions; operate office machines including computers; and work well with others.
• Knowledge of the methods, practices, and terminology used in financial and statistical record keeping.
• Graduation from high school, or its equivalent.

ESSENTIAL JOB FUNCTIONS:

• Gathers/Compiles/Logs/Posts/Checks/Calculates/Files purchase orders, related invoices, and packing slips and various documents related to Accounts Payable and Student Organization transactions, including, but not limited to checks, cash, coin, deposit vouchers, payment vouchers, original invoices, or other related documents.
• Maintains detailed account of all Student Organization transactions within an automated accounting software program.
• Interprets and communicates rules and regulations related to Student Organizations to sites/departments.
• Verifies vendor tax information and updates address and contact information. Utilizes the Internet to obtain vendor information as needed.
• Verifies and processes employee reimbursements.
• Verifies and processes annual IRS 1099 tax documents within federal guidelines.
• Processes cash receipts and updates deposit information for accounting manager.
• Cancels purchase orders as necessary.
• Inputs/Prints/Processes commercial and manual warrants.
• Balances cash requirement and check register reports.
• Prepares financial paperwork related to warrants for submission to the County financial system.
• Provides telephone assistance to District financial users.
• Creates and maintains electronic spreadsheets.
• Verifies District account numbers.
• Opens/Sorts/Date Stamps mail.
• Operates personal computers, calculators, fax machines, copiers, and other office machines.
• Collects/Accounts for school fees as necessary.
• Reconciles bank statements.
• Monitors encumbrance reports for outstanding purchases throughout…