Executive Assistant

Job Title
:
Executive Assistant
Location
:
Based at Canal Mill PR6 9AF

Reporting to
:
Head of Projects

To provide high-level administrative support to the Head of Projects enabling them to focus on strategic decision making and leadership, to ensure set business objectives and goals are achieved. To act as first point of contact for Head of Projects and liaise with other departments as required to facilitate the completion of administrative tasks and duties.

• Diary Management – schedule meetings, manage diaries, organise travel allowing for focus time and rest breaks
• Liaise with other departments, filter telephone calls, respond to emails and prioritise urgent tasks
• Prepare documentation including reports, presentations, meeting agendas and minutes
• Assist with special project work and help co-ordinate task completion to ensure deadlines achieved
• Follow up on completion of instructions given by Head of Projects
• Carry out any other duties reasonably requested by the Head of Projects.

The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

• A high level of confidentiality
• A pro-active self-starter who can take ownership and accountability.
• A strong understanding of IT systems and Microsoft office applications in particular Outlook
• Ability to work autonomously in a fast-paced environment
• Confident and approachable
• Exceptional interpersonal skills
• Highly organised
• The ability to multi-task and prioritise to meet deadlines.
• Written and verbal communication skills

• 25 Holidays per year, plus UK bank holidays
• Company Events
• Sick Pay
• Birthday day off (after successful probationary period)
• Modern offices
• Free on site parking
• 37.5 hours per week, Monday to Friday 9am – 5.30pm
• Employee Assistance Programme