Assistant Property Manager - Commercial Retail Real Estate

Job Openings Assistant Property Manager - Commercial Retail Real Estate

We have partnered with a large Leasing Non-residential Real Estate company in the Chino, CA area to provide them with a Assistant Property Manager - Commercial Retail Real Estate. Please review the below description and let us know if you are interested.

• #1. Bachelor's degree in Business Administration, Real Estate, or related field preferred.
• #2. Strong experience in commercial property management, with demonstrated proficiency in Yardi property management software.
• #3. Understanding of commercial real estate principles, lease administration, and tenant relations.
• #4. Excellent communication and interpersonal skills, with the ability to effectively interact with tenants, vendors, and internal stakeholders.
• #5. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

We are seeking an Assistant Property Manager for our commercial retail real estate portfolio. The ideal candidate will be a detail-oriented individual with exceptional organizational skills and a strong background in administrative tasks, tenant and vendor interaction, documentation and compliance, lease management, and property maintenance and management. The Assistant Property Manager will play a crucial role in supporting the property manager and ensuring the efficient operation of our properties.

• Property Management Support:
  • Assist the property manager in overseeing day-to-day operations of commercial retail properties.
  • Utilize Yardi property management software to maintain accurate and up-to-date property records, including leases, tenant information, financial data, and maintenance records.
  • Generate and distribute reports as needed, using Yardi software to track property performance metrics.
• Serve as a primary point of contact for tenants, addressing inquiries, concerns, and requests in a timely and professional manner.
• Coordinate lease renewals, lease amendments, and tenant move-ins/outs, ensuring all documentation is accurate and up-to-date in Yardi.
• Serve as the primary point of contact for all tenants, vendors, visitors, and other stakeholders.
• Prepare tenant billbacks for management approval and maintain accurate records of billbacks.
• Maintain tenant contact information for emergencies, accounts payable-related matters, and lease-related matters.
• Maintain active correspondence with tenants, lease administrators, accounting clerks, and managers regarding accounts receivable and other matters.
• Assist tenants with maintenance/service calls by coordinating with appropriate contractors, obtaining estimates, preparing contracts, and processing invoices.
• Maintain active communication with day porters, security officers, and engineers to ensure smooth property operations.
• Work closely with vendors and contractors to coordinate property maintenance and repairs, utilizing Yardi to track work orders, invoices, and vendor performance.
• Process vendor invoices and ensure timely payment, reconciling invoices with budgetary constraints as necessary.
• Assist in budget preparation and financial forecasting for assigned properties, utilizing Yardi to track expenses, income, and variances.
• Monitor tenant accounts receivable and assist in collection efforts as needed, utilizing Yardi to track payment histories and delinquencies.
• Lease Administration:
  • Prepare lease amendments, assignments, and license agreements for manager's review and modification, ensuring compliance with lease terms and regulations.
  • Review broker commissions and ensure accuracy of commission calculations.
  • Acquire monthly/annual gross sales reports from tenants and maintain accurate records of sales data.
  • Prepare "welcome" packets for new tenants and assist with utility transfers as needed.
  • Maintain lease files and documentation in Yardi, ensuring accuracy and compliance with lease terms and regulations.
  • Coordinate lease abstracting and ensure key lease information is accurately entered into Yardi for reporting and analysis purposes.
• Property Inspections and Maintenance:
  • Conduct regular property inspections to assess maintenance needs, safety hazards, and overall property condition.
  • Coordinate with maintenance staff and vendors to address maintenance issues promptly, utilizing Yardi to track work orders and maintenance activities.
• Administrative and Clerical Tasks:
  • Manage files, including tenant and vendor documents, ensuring accuracy and accessibility.
  • Update documents and maintain recordkeeping in data management systems, such as Yardi.
  • Handle mail and correspondence as requested.
  • Issue notices to tenants regarding scheduled work on-site, lease violations, accounts receivable, and reporting.
  • Answer and redirect incoming calls to appropriate parties.
  • Update vendors with bill…