Court Clerk Temporary Part Time

Description

Court Clerk

Temporary Part Time

Department:
Magistrate Court
•

Reports to:

Court Administrator
• FLSA Status:
Non-Exempt

GENERAL

PURPOSE:

Under general supervision, performs record keeping, case file and technical document management, court support functions, and public contact activities in the Municipal Court.

• Performs a variety of technical and administrative functions; provides customer service, and makes appropriate decisions based on knowledge of Town policies, court procedures, and standards of the Arizona Administrative Office of the Courts (AOC); duties may vary according to job assignment.
• Supports courtroom-related services; follows court policies and procedures for file creation and maintenance, data entry, issuing and accepting documents and forms, accepting and receipting monies, and other specific Court duties and assignments.
• Performs public contact work; directs public to appropriate court; provides information to defendants without legal advice; processes payments, and updates payment records, case files, and computer files.
• Calendars Court activities; assists with the flow of court case information to and from Magistrate.
• Prepares case files, records and supporting documentation for court action, reviews case files and materials for completeness prior to court proceedings; files and dockets pleadings in court files.
• Ensures proper procedures, policies and operations of the Court are followed to ensure legal integrity with State revised statutes, case law and rules; maintains the records of the Court and their integrity.
• Follows policy for case management, calendaring, docketing, records management, collection program, bond schedule, local fines, training, security, facilities, statistics, motions and related areas.
• Files criminal disposition records with the Arizona Department of Public Safety as required by law.
• Schedules all jury and non-jury criminal trials, including establishing the trial calendar; contacts all involved parties; prepares the defendant file folders, computer file and other related documents.
• Updates calendar; sets dates for pre-trial hearings, oral arguments, evidentiary hearings and Harassment injunctions/Order of Protection hearings; assures all parties are contacted on schedules, reschedules, and changes in court proceedings.
• Assists the Presiding Magistrate in courtroom and prepares minute entries.
• Ensures hardcopy and computer files are kept on all civil and criminal cases, and are properly maintained and closed out, downloads and processes citations.
• Prepares failure to appear warrants, obtaining signatures and forwarding copies to the Yavapai County Sheriff’s Department and the Prosecutor.
• Dockets care hearings and updates case status; enters disposition and collection assessments; pulls files to verify information; finalizes tax intercept claims.
• Works with the Court Administrator with short and long-range planning and budgets; recommends plans for future operations and the expansion of the Court.
• Serves as a part-time Civil Traffic Hearing Officer; attends mandatory seminars and training.
• Provides administrative support, processes mail, answers phones, creates correspondence and reports; processes purchase orders, requisitions, and documentation; orders office supplies; reviews/approves invoices for payment; submits travel expense forms and meal reimbursement requests for all Court staff.
• Supports the Court Administrator with bond/restitution processing; processes check and verifies restitution payments; prepares certificates of bond exoneration for bonding agencies or prepares checks for bond poster; tracks and reconciles bonds; dockets cases and updates case status; updates defendant bond schedules for the Town website.
• Maintains the integrity, professionalism, values and goals of the Town by assuring that all rules and regulations are followed, and that accountability and public trust are preserved.
• Supports the relationship between the Town and the constituent population by demonstrating courteous and cooperative behavior when interacting with residents, visitors and Town staff; enthusiastically promotes the Town’s goals and priorities…