Office Manager

Recruiting in Motion is a dynamic, full-service employment agency that has earned a strong reputation within Metro Vancouver’s business community. BC-owned and operated, we connect top talent with exceptional employers across temporary, contract, permanent, and executive placements. Recognized as one of Canada’s fastest-growing companies by Growth 500, we proudly represent BC’s top employers and provide candidates with rewarding career opportunities.

About Our Client

Our client is a well-established company based in Agassiz, BC, operating within the construction materials and aggregate industry. They are seeking a dedicated Office Manager to oversee daily office operations and support multiple administrative, financial, and HR functions. This role is ideal for a highly organized professional who thrives in a fast-paced environment and can manage multiple responsibilities while ensuring compliance with company policies and regulatory requirements.

• Location: Agassiz, BC
• Schedule:
  Monday to Friday, 8:30 AM and 5:00 PM
• Work Arrangement:
  Fully in-office (5 days per week)
• Start Date: ASAP
• Salary: $62,400 – $83,200

Responsibilities

The successful candidate will be responsible for:

• Oversee daily office operations including reception, phone coverage, mail, filing, supplies, and equipment maintenance
• Manage documentation and recordkeeping: permits, environmental logs, inspection reports, training records, maintenance logs, manifests, QC test results, and retention schedules
• Coordinate payroll administration and timekeeping: collect timesheets, verify hours, enter into payroll system, and liaise with payroll provider
• Administer accounts payable and receivable: process invoices, prepare purchase orders, reconcile vendor statements, bill customers, and manage collections
• Maintain inventory of parts and supplies; coordinate procurement with vendors and track departmental expenses
• Support HR tasks: onboarding/offboarding, maintain personnel files, track certifications, coordinate drug testing and background checks, assist with benefits enrollment paperwork
• Schedule and coordinate meetings, training sessions, and safety briefings; prepare agendas and minutes
• Serve as point of contact for contractors, vendors, haulers, and customers; schedule deliveries and coordinate scale-house activities when applicable
• Prepare regular reports including production summaries, fuel and material usage, maintenance status, safety metrics, and monthly financial summaries
• Ensure office compliance with company policies and regulatory requirements; assist with audits and inspections
• Maintain a clean, organized, and secure office environment; manage keys, access, and visitor logs
• Perform back-up duties as needed, including basic bookkeeping, data entry into mine management systems, and light field support when safe and required

Qualifications

• Previous experience in office management, administrative leadership, or similar roles
• Strong knowledge of accounts payable/receivable, payroll, HR administration, and general office operations
• Excellent organizational, multitasking, and problem-solving skills
• Strong attention to detail and accuracy
• Proficiency in Microsoft Office Suite and office management software
• Ability to communicate effectively with internal teams, contractors, vendors, and customers
• Knowledge of regulatory compliance and recordkeeping best practices
• Ability to work independently, prioritize tasks, and manage multiple responsibilities simultaneously

How to Apply

Applicants must have legal authorization to work in Canada, including a valid Work Permit and Social Insurance Number.

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Recruiting in Motion is Vancouver’s #1 employment agency and represents BC’s top employers. AI tools may assist with administrative aspects of recruitment, but all applications are reviewed by qualified human recruiters, and hiring decisions are made solely by the client.