EHS​/HR Administrative Assistant

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The TSUBAKI name is synonymous with excellence in quality, dependability and customer service. U.S. Tsubaki Automotive, LLC is an international tier‑one supplier of high‑speed chain drive systems to the automotive industry.

The EHS/HR Administrative Assistant provides administrative support to the Environmental Health & Safety (EHS) and Human Resources (HR) departments. This role ensures compliance with safety regulations, assists with HR processes, and maintains accurate documentation to support organizational goals.

• Provide comprehensive, administrative and organizational support for the entire EHS program.
• Support the overall Environmental Management System (EMS) to ensure compliance with all regulatory agencies on a local, state and federal level and conformance to the ISO
  14001 standard.
• Assist with providing and maintaining appropriate procedures, policies, and forms with regards to requests made by local, state and federal regulatory agencies.
• Assist with scheduling and coordinating safety training sessions.
• Ensure all required training records have been received from employees and that all such records are properly filed and catalogued in the QMS systems.
• Audit, update and maintain SDS for facilities, as well as the labeling program.
• Assist with ensuring hazardous waste is shipped off‑site to a licensed disposal company in accordance with State and Federal requirements.
• Assist to maintain, file and ensure manifests are compliant with State and Federal regulations for hazardous and non‑hazardous waste.
• Prepare reports related to incident tracking, audits, and inspections.
• Support the EHS team in implementing safety programs and initiatives.
• Conduct periodic equipment and inventory inspections (example: eyewash stations, fire extinguishers, etc.).
• Maintain filing systems (electronic and physical).

• Encourage and support associate and manager self‑service where available; otherwise, ensure accurate and timely entry of HR data (hires, data changes, terminations).
• Payroll‑timecard management; work with supervisors to avoid time‑card discrepancies such as time‑off balances and leaves of absence, and maintain compliance with all work rules.
• Maintain personnel filing system and record‑retention program per company policy.
• Assist with programs and activities such as annual benefits, open enrollment communications, year‑round wellness initiatives, recognition programs for length of service, retirement, picnics, breakfasts, and charitable events.
• Post internal notices on communication boards and monitors.
• Provide administrative support for recruitment, onboarding, and employee record management.
• Coordinate employee training sessions and maintain employee training records.
• Respond to employee inquiries and direct them to appropriate resources.

• Manage calendars, schedule meetings, and prepare meeting materials.
• Prepare correspondence, reports, and presentations as needed.
• Handle confidential information with discretion.

• High school diploma or equivalent preferred; equivalent relevant experience may be considered.
• 2–3 years of administrative experience, preferably in HR or EHS.
• Good communication skills, both written and verbal.
• Good attention to detail.
• Strong organizational and time‑management skills.
• Excellent Microsoft Office experience with emphasis on Outlook, Excel and PowerPoint.
• Learning Management Software experience and program design highly desired.
• Experience with OSHA regulations and general industry standards.
• Basic understanding of the business, including key safety and environmental issues.
• Ability to work with individuals across the organization, including management and customers.
• Basic understanding of relevant local and regional regulatory and legal requirements.
• Appropriate urgency when reacting to safety concerns.
• Connect well with others and possess an approachable demeanor.
• Ability to put differences aside when dealing with difficult situations.
• Demonstrate genuine concern for employees.

Learn more about U.S. Tsubaki at:

U.S. Tsubaki…