Project Administrator

Concept Building Services, part of Axis CLC, is a specialist maintenance, compliance and refurbishment provider operating across complex and highly regulated environments. Established in 2003, Concept supports clients across Defence, Education, Healthcare and Critical National Infrastructure, delivering safe, compliant solutions from minor repairs through to full-scale building works.

The Role

We are looking for a highly organised and detail-focused Project Administration / Finance Support professional to join our team. This role plays a key part in supporting project managers by ensuring accurate financial reporting, effective budget monitoring and strong project controls throughout the full project lifecycle.

This is an excellent opportunity for someone with strong Excel skills, high attention to detail and the confidence to work independently while collaborating across teams.

The role is full time, working 8:00am–4:00pm, and offers a supportive team environment with opportunities to broaden your experience.

Responsibilities

Prepare and distribute weekly project reports, comparing actuals against budgets and forecasts, and querying discrepancies or unusual variances with project managers.

Monitor project budgets and spending, raising queries for jobs without cost budgets, where values exceed agreed limits, and for jobs with missing revenue.

Process cost and revenue transfers/adjustments as directed by project managers to ensure accurate financial representation.

Collaborate with project managers to ensure financial data reflects real-time project status, including updating project completion percentages based on weekly project reports.

Support the full project lifecycle, including updating project statuses and closing completed jobs.

About You

Assist with the monthly WIP process, reconciling variances between actuals and forecasts, and identifying and flagging inconsistencies or variances in cost tracking and invoicing across projects.

Reviewing Deferred Income to ensure revenue recognition aligns with project progress.

Checking Prepaid Costs to confirm appropriate allocation and matching against project timelines.

Provide support for ad hoc reporting and general finance administration as required.

Professional and friendly telephone etiquette.

Working under own initiative.

Processing with high accuracy.

Strong Excel and IT skills.

Excellent numerical ability.

What We Offer:

Salary of £25,376.00 plus benefits including:

25 days’ holiday + bank holidays

Pension scheme

On-site parking

Private health and dental care

Supportive team environment and on-the-job training

Why Axis CLC

Joining Axis CLC means being part of a business delivering essential services across housing, education, healthcare, defence and commercial property. We value reliability, professionalism and teamwork, and offer roles where your contribution genuinely matters.

Our Commitment to Inclusion

Many faces, one Axis CLC. We value diversity and are proud to be an equal-opportunity employer. If you require any adjustments during the hiring process, please let us know