Development Manager

ESSENTIAL DUTIES

Donor Database & Prospect Research

• Conducts preliminary prospect research using online databases and resources to identify potential donors and funding opportunities.
• Maintains accurate and up-to-date donor and new foundation prospect records in Salesforce, including contact information, donor history, engagement activities, and relationship notes.
• Tracks and prepares reports on fundraising metrics, giving priorities, grant cycles, campaign progress, and portfolio management activities.
• Collaborates with key stakeholders in compiling data to better inform strategic planning, donor recognition, and stewardship activities.
• Ensures the confidentiality of donor information and compliance with development policies and procedures.

Grants Management & Institutional Giving Support

• Supports the Development team in navigating funder portals and managing proposal development and submission processes.
• Develops and maintains reference documentation such as funder requirements, standard attachments, and other supporting materials.
• Navigates funder proposal portals, processes submissions, and ensures all required documentation is complete.
• Reviews CCC Principal Investigator reports and prepares them for donor submission by CCCF.
• Assists in reviewing grant awards and contract documents to ensure CCC staff have the necessary information needed for post-award reporting and funder-required activities.
• Supports the Executive Director-Institutional Giving in reviewing incoming award terms, flagging and addressing unusual circumstances internally and externally, maintaining fair but firm positions to obtain optimum conditions for CCC & PI.
• Collaborates with the CCCF Operations team, the Office of Institutional Resource Development, and other internal stakeholders to manage and ensure seamless delivery of CCC pass-through grants.
• Coordinates with the Executive Director-Foundation Finance and Operations to maintain accurate records of all grant awards to the Foundation.
• Supports pre- and post-award processes for private grant opportunities, including:
• Assists in developing and disseminating communication of funding opportunities to relevant teams in alignment with leadership direction.
• Provides support to leadership in advising principal investigators on pursuing grant opportunities and on fiscal, programmatic, and reporting requirements
• Supports the centralized management of private grant opportunities and awards through CCCF grants management system.
• Facilitates collaboration with CCCF Development staff and IRD Grants Manager to ensure timely submission, compliance, and completion of pre- and post-award milestones.

Reporting, Dashboards, and Knowledge Management

• Prepares reports, dashboards, and executive-level communications to keep CCCF leadership apprised of progress to goals, grant performance, project timelines, grant pipeline status, award activity, and completion of key milestones.
• Develops, maintains, and oversees centralized knowledge repositories (e.g., SharePoint or similar platforms) to house development and grants process documentation, workflows, templates, and training materials.

Event & Stewardship Support

• Assists in planning and executing fundraising events, including logistics coordination, attendee management, and post-event follow-up.
• Supports with refining and customizing donor lists for special mailings, invitations, donor recognition, and stewardship activities.
• Provides administrative support to development leadership by coordinating CCC subject matter experts and preparing materials for donor meetings and site visits.
• Performs other duties as assigned.

REPORTING RELATIONSHIPS

Reports To Associate Vice Chancellor, Development and Major Gift

Direct Supervision None

• A Bachelor’s degree from an accredited college or university in Business or Public Administration, or a related field.
• Three to five years of progressively responsible experience in donor management, grant administration (pre and post award), grant writing, proposal development, or contract management.
• An equivalent combination of education and experience may be considered at the discretion of management.
• Understanding of donor…