Workplace Experience Coordinator, Chicago

At Qualtrics, we create software the world's best brands use to deliver exceptional frontline experiences, build high-performing teams, and design products people love. But we are more than a platform-we are the creators and stewards of the Experience Management category serving over 18K clients globally. Building a category takes grit, determination, and a disdain for convention-but most of all it requires close-knit, high-functioning teams with an unwavering dedication to serving our customers.

When you join one of our teams, you'll be part of a nimble group that's empowered to set aggressive goals and move fast to achieve them. Strategic risks are encouraged and complex problems are solved together, by passing the mic and iterating until the best solution comes to light. You won't have to look to find growth opportunities-ready or not, they'll find you.

From retail to government to healthcare, we're on a mission to bring humanity, connection, and empathy back to business. Join over 5,000 people across the globe who think that's work worth doing.

** Workplace Experience Coordinator, Chicago*
* ** Why We Have This Role*
* The Global Real Estate Team serves as a centralized support function responsible for managing Qualtrics' global sites. We design and maintain innovative environments that enable Qualtrics to operate efficiently and effectively. Our mission is to enhance employee productivity and well-being by fostering a safe, compliant, and collaborative workplace culture where individuals can thrive. We manage the company's real estate assets and strategies on a global scale, encompassing real estate strategy, transactions and optimization, facility management, workplace experience, and health and safety.

The Workplace Experience Team ensures a best- in class end-to-end workplace experience for all employees, customers and visitors across managed sites, creating a positive atmosphere and driving engagement for our employees. This role is responsible for supporting the day-to-day operations of the workplace environment at our Chicago office and may manage multiple remote sites.

** How You'll Find Success*
* + Excellent communication and interpersonal skills; ability to effectively manage feedback from employees and site stakeholders.

+ Develop strong and respectful working relationships with teammates, peers, and stakeholders.

+ Take ownership and work independently on tasks and projects with little supervision.

+ Effectively convey ideas, solutions, and problems with manager, peers, and customers.

+ Embody a One Team mentality; enthusiastic to work with and learn from others.

** How You'll Grow*
* + Being part of a Global organization and team will allow the opportunity to work with and learn from cross functional colleagues around the world.

+ Qualtrics' commitment to professional growth and development for their employees can be found through a range of continuing education programs including online platforms, virtual and in-person workshops.

** Things You'll Do*
* + Ensure a best in class end-to-end workplace experience for all employees and external guests across managed sites; driving a sense of experience for each employee and visitor to Qualtrics offices

+ Oversee Workplace Service operations including; front desk receptionist, mailroom, janitorial, food & beverage, copy/print business supply hub, fitness centers, storage, and other amenities.

+ Manage in-office food services program; ensuring healthy variety in a cost effective way.

+ Manage the activities of the on-site contractors, providing guidance and support, and ensuring all contracted services are being provided.

+ Develop, plan, and execute employee events in the office based on employee feedback and interests, an average of 10-20 events per calendar year.

+ Coordinate logistics for internal events, including catering, setups, and communications.

+ Monitor and evaluate the success of workplace events, making recommendations for future improvements.

+ Manage Operational Expenses for assigned cost centers; efficient use of budget, tracking and reporting expenses, and vendor accountability. Reporting out on a monthly and quarterly basis.

+ Partner with Real Estate, Facilities, Security, and Health and Safety to ensure compliance and best practices within the workplace.

+ Partner with the Occupancy Planner on any space planning needs for the office, including team seating changes, ensuring layout, workflow, storage, and aesthetics of spaces align with intended purpose, promoting efficiency and productivity.

+ Support the development of Workplace Services programs, projects and initiatives to align on services globally.

+ Manage ad hoc projects related to Workplace Services, operations and development.

+ Partner with People Team, Belonging, and other cross functional teams to develop local/ regional/global programs, initiatives, activities, and events to promote company objectives and create employee engagement.

+ Partner with the facility management team to ensure…