Administrative Executive Director

Administrative Executive Director

Job Number: 252813

Organization: Medicine Office of the Dean

Location: Oklahoma City, Health Sciences Center

Schedule: Full‑time, Monday–Friday, Onsite

Salary Range: Commensurate with education and experience

Benefits: Yes

Required Attachments: Resume, Cover Letter

The Chief Administrative Officer (CAO) of the University of Oklahoma College of Medicine serves as a senior advisor and partner to the Executive Dean, providing operational, strategic, and financial leadership to support the college’s vision and priorities.

• Administrative Oversight
  • Provide oversight and coordination of day‑to‑day administrative operations within the Dean’s Office.
  • Co‑lead recruitment activities, including Chair searches and key leadership positions.
  • Lead and support space planning and allocation processes.
  • Partner with financial leaders to align administrative decisions with the college’s vision, mission, budget parameters and long‑range planning.
  • Facilitate community affiliation agreements in our educational teams.
  • Serve as a key point of contact with the Provost’s Office.
  • Ensure continuity with the OU School of Community Medicine (SCM).
  • Monitor and maintain compliance for pre‑ and post‑award grants, contracts, and outgoing subcontracts.
  • Provide resources and assistance to basic and clinical research units to ensure strategy success.
  • Responsible for all human‑resources activity including recruiting, hiring, termination, classification, training, and salary administration.
• Support Functions
  • Develop and prepare presentations for COM committees, campus leadership, and external stakeholders.
  • Support the planning and execution of external departmental reviews.
  • Work closely with OU marketing and communications on time‑sensitive issues and strategic messaging.
  • Maintain and refine the COM organizational structure and related documentation.
  • Help develop and implement a platform for tracking strategic progress and performance.
  • Support the development and maintenance of a COM enterprise dashboard with key financial, operational, and academic metrics.
  • Coordinate onboarding and development of departmental business administrators.
  • Serve on various COM and OUHC committees, as assigned, to represent the interests, strategies, and goals of the COM.
• Financial Stewardship and Budgeting
  • Provide guidance on budgeting processes and align financial planning with strategic priorities.
  • Collaborate with the CFO, Administration & Finance Office, VP for Clinical Faculty and Financial Services, and departmental administrators to support responsible fiscal management.
  • Monitor financial performance trends and provide strategic recommendations to the Executive Dean.
  • Assist in resource allocation across departments, in UME, GME, PA programs, and for strategic initiatives.
  • Oversee all financial resources of the department’s research division.
  • Supervise the research financial team that prepares budgets, tracks and reports revenue and expenses.
  • Identify budget variances and initiate corrective actions, coordinate procurement, and manage approvals.
• Strategy
  • Partner with the Executive Dean on short‑ and long‑term strategic planning for education and research.
  • Coordinate cross‑functional strategic initiatives and special projects.
  • Support alignment of COM priorities with OU’s Lead On, University strategic plan.
  • Foster collaborations with OUHC and University senior leadership to ensure accountability toward institutional goals.
  • Oversee community outreach and engagement activities to address local health needs and promote research and clinical impact.
• Advisory Support
  • Serve as a trusted advisor to the Executive Dean on operational, financial, and strategic matters.
  • Provide high‑level counsel and analysis to support decision‑making and institutional effectiveness.
• Performs other duties as assigned to fulfill the functions of the position.

Master’s Degree in Healthcare, Accounting, Business, or Finance AND at least 10 years of related professional experience in a university, healthcare organization, or large complex public company.

• Demonstrated administrative leadership with experience…