Legal Assistant Office Manager

Title: Legal Office Manager / Secretarial Manager / Office Administrator

Location: Chicago, IL

Start Date: Immediate

We are seeking an experienced Legal Office Manager / Secretarial Manager to lead a team of 13 Legal Secretaries. This is a hands‑on leadership role, reporting to the firm’s executive leadership, and ideal for someone with strong management skills, a thick skin, and a focus on operational excellence.

• Oversee and mentor a team of Legal Secretaries, ensuring high performance, accountability, and adherence to firm processes
• Support executive leadership with administrative and operational initiatives
• Manage daily workflow, scheduling, and coordination across the legal team
• Foster a positive work environment while addressing challenges with resistant or tenured staff
• Ensure compliance with firm policies and assist with operational improvements

• 5+ years of relevant experience, including managing secretarial or legal assistant teams
• Experience in an intellectual property or patent law environment is required
• Proficiency in Microsoft Office
  ; experience with legal management software (e.g., Anaqua, Pro Law) is a plus
• Strong leadership, communication, and problem‑solving skills
• Ability to work effectively in a fast‑paced, professional environment with senior leadership

• College degree is a plus but not required if significant experience exists
• Prior experience with legal administrative operations in patent/IP firms