Director, Dean's Operations

Department: MED-Administrative Operations

Salary/Grade: EXS/12

Reporting to the Executive Director for Administration, the Director, Dean's Operations is responsible for managing all administrative operations within Dean's Administration. This includes management, coordination, direction and policy development in areas of budget, finance, facilities, operations, human resources and support services within the Dean's Office, Communications, Development, Faculty Affairs, Regulatory Affairs, FSMIT, Special Events, Administration, and Research, with support to the Senior Director of Education as needed.

The primary responsibilities of this position include creating and maintaining appropriate financial plans and corresponding controls; overseeing administrative processes; ensuring proper compliance; managing and maintaining office space and other related facilities; providing human resource management for all members of the indicated units; and providing a professional administrative support structure within the Dean's Office and other units as necessary.

This position serves as a point of reference for all school units' administrative functions and operations, providing lead oversight and management as needed. As a liaison to the University on staff human resources issues in the medical school, this position oversees HR administrative processes related to the employee life-cycle for staff. This role collaborates on incorporating FSM processes with University workflow.

This role is the lead HR administrator for the medical school, and responsible for the oversight and implementation of HR policy within the school for all staff.

• Ensures that university human resources programs, policies and procedures (recruitment, hiring, performance management, salary administration, additional pay, progressive discipline and terminations) are implemented and consistently applied to all employees in the medical school. Develops annual review cycles, to evaluate areas of need or equity and requests.
• Identifies and recommends ideas to increase efficiency, ensure consistent administration, and compliance. Assists individual units with human resources management and recruitment activities, providing direction and coordination of staff effort outside of immediate unit to accomplish tasks.
• Meets regularly with University Human Resources staff to ensure communication, and collaboration. Represents the school on university, and other committees, as necessary. Maintains excellent working relationship with NU Office of Human Resources, acting as a liaison between school and NU HR.
• Assists all Dean's Administration units with planning, implementing and executing annual operating budgets for all sources of funding, specifically focusing on the Dean's Office, Communications, Development, Faculty Affairs, Regulatory Affairs, FSMIT, Special Events, Administration, and Research, with support to Education as needed.
• Prepares recommendations for fiscal and administrative resource allocation. Creates, implements, and manages financial reporting system that provides timely and accurate information to account owners.
• Provides financial management control structure and implements department-wide policies regarding financials. Approves funds reallocation within budgets as necessary and appropriate.
• Works closely with FSM Finance to maintain financial responsibility within all Dean's Administration units.
• Develops and nurtures collaborations to exchange best practices and state-of-the-art innovations designed to engage, enhance, mentor, and promote staff morale, satisfaction, and performance. Creates and implements associated professional development opportunities.
• Plans, coordinates, and manages leadership and development programs and program committees for Feinberg staff. Acts as mentor and resource to participants and planning committees, ensuring successful implementation and completion of programs.
• Leads all staff engagement efforts and initiatives, responding and revising action plans to staff needs and feedback. Identifies and oversees work groups to develop programming. Collaborates with HR on…