Logistics Project Manager

POSITION PURPOSE

The Logistics Project Manager (Electrical/Mechanical) is responsible for managing the OFCI Mechanical and/or Electrical Equipment procurement process from the time a vendor purchase order has been executed through project closeout. The Logistics Project Manager will be responsible for active management of vendors to ensure timely delivery, quality, and cost effectiveness of OFCI Equipment. The Logistics PM will be responsible for collaborating with stakeholders, contractors, design teams, MEP procurement managers, the Logistics Director, etc.

to ensure proper delivery of equipment to the jobsite. Management of project budgets, change management efforts, risk management, scheduling & logistics, and documentation & reporting related to OFCI equipment procurement will be the responsibility of the Logistics Project Manager.

Hybrid (Ability to travel to Chicago)

• Conduct handoff meetings with MEP Procurement Managers after full execution of each vendor Purchase Order to obtain a clear understanding of the OFCI & CFCI Mechanical and/or Electrical Equipment procured by the MEP Procurement Manager and formally handoff job responsibilities from the MEP Procurement Manager to the Logistics Project Manager.
• Integrate with project teams, contractors, design teams, vendors/manufacturers, etc. to ensure close collaboration throughout the duration of the project.
• Attend job-site meetings as required (i.e. OACs, Design Meetings, Kickoff Meetings, Vendor Coordination Calls, Contractor Coordination Calls, Commissioning Calls, etc.) and engage vendor partners to participate in said meetings as required.
• Establish regular cadence check-ins with the vendors/manufacturers to review submittal timelines, equipment delivery schedules, constraints, new contract drawing and/or spec issuances, financials (Billing & Change Orders), job-site requirements, start-up and commissioning efforts, etc. to ensure active management of our vendors from Purchase Order Execution through Project Closeout.
• Work closely with stakeholders and contractors to define critical project timelines to ensure delivery of OFCI Equipment in accordance with the project schedule/needs.
• Review and submit OFCI & CFCI Equipment Submittals via Procore to stakeholders, contractors and all applicable members of the design team to ensure submittal approvals are received prior to release of equipment to fabrication. Review all submittals with vendor partners to ensure complete alignment in project requirements.
• Manage project budgets related to the procurement of OFCI & CFCI Equipment including, but not limited to, the development of Prime Contract Change Orders (PCCOs) and Commitment Change Orders (CCOs) as required. The Logistics Project Manager is responsible for properly vetting all vendor Change Order requests/proposals that are submitted prior to issuance to stakeholders for review and funding approval.
• Anticipate and mitigate risks related to OFCI & CFCI Equipment delivery timelines, vendor performance, and equipment quality. The Logistics Project Manager is to elevate any concerns, specifically ones that may have a detrimental impact on a project, and immediately bring those concerns to the attention of the Logistics Director.
• Monitor equipment quality throughout the procurement process, ensuring all items meet the project’s contract drawings and specifications, industry standards, and applicable codes. This may involve making visits to vendor facilities and/or the jobsite (as required).
• Maintain comprehensive procurement documentation, including contracts, purchase orders, change orders (PCCO & CCO), project delivery schedules, vendor performance reports, project constraints, etc. from vendor PO execution through Project Closeout.
• Develop and issue RFI’s to the design team related to OFCI & CFCI Equipment Procurement as required.
• Collaborate with stakeholders and the project site team to understand Start-Up and Commissioning requirements and coordinate with vendor partners appropriately to ensure vendors are providing site services as required to support Start-Up and Commissioning efforts.
• Compile all project start-up and commissioning documents related to OFCI & CFCI Equipment from vendor partners prior to, and after, start-up and commissioning efforts, and transmit to stakeholders and contractors as required.
• Compile all project closeout information related to OFCI/CFCI Equipment from our vendor partners, including but not limited to Warranties, IOMs, As-Builts/Record Drawings, Spare Parts/Attic Stock, and Preventative Maintenance Agreements.
• Collaborate with MEP Procurement Managers to establish Key Performance Indicators, Scorecards, etc. for vendor partners to establish a vendor performance database.
• Coordinate with the stakeholders, jobsite, and vendor partners to ensure timely delivery of OFCI/CFCI equipment, proper storage of equipment, proper maintenance of equipment, and proper installation of equipment considering project schedule…