Legal Executive Assistant

Overview

Trueline’s client, a top-tier global law firm with a renowned commercial litigation practice, is seeking a Litigation Legal Support Specialist to join their litigation department in Chicago (in-office presence required ~4+ days/week). This role offers an opportunity to support high-stakes matters across federal and state courts, working with a sophisticated team on complex commercial litigation.

• Provide full scope litigation and legal support for attorneys: assist in all phases of litigation (motions, discovery, trial and post-trial)
• Edit, format and prepare documents/pleadings (motions, subpoenas, deposition notices, discovery requests/responses, affidavits, contracts)
• Execute electronic filings in both federal and state courts (ECF, Odyssey, etc.)
• Organize case files, trial exhibits, witness binders, deposition coordination, maintain docket calendars and attorney travel/meeting schedules
• Manage high-volume telephone coverage, message distribution, and correspondence with clients and internal teams
• Handle expense reports, time-keeping review, document management, billing liaison tasks and other administrative duties as needed
• Maintain confidentiality, exercise strong judgment and work independently in a fast-paced, high-pressure environment

• Bachelor’s degree
• 5-10 years of administrative/legal support experience within a litigation practice (commercial litigation preferred)
• Proven experience with both state and federal court e-filings
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint); comfort learning new legal software/tools
• Strong organizational skills, attention to detail, ability to follow through, and work well under pressure
• Discretion in handling confidential client and attorney information
• Ability to multi-task, prioritize, and work with minimal training/training-reversible tasks
• Must be willing to work overtime when needed and be onsite in the office most business days

• Experience in a large-firm litigation support environment
• Familiarity with court filing systems such as Odyssey, ECF or equivalents
• Experience with Intapp, Chrome River (or other time/expense systems), or billing/secretarial team liaison work
• Exposure to organizing trial logistics (travel, exhibits, binders) and coordinating across teams
• Comfort working as part of a team of support professionals in a dynamic environment

• A role in a high-profile litigation group within a globally recognized firm known for cutting-edge commercial disputes and trial work
• Opportunity to work directly in litigation support on complex matters, gain exposure to both state and federal court processes, and collaborate with top attorneys and support staff
• A professional environment that values initiative, accuracy and independence, with ample opportunity to contribute meaningfully
• A workplace committed to equal opportunity and an inclusive culture