Litigation Assistant

Chicago, Illinois, United States;
Washington, District of Columbia, United States

Keller Postman represents a broad array of clients in class and mass actions, individual arbitrations, and multi-district litigation matters at the trial and appellate levels in federal and state courts. Serving hundreds of thousands of clients in litigation and arbitration, we have prosecuted high-profile mass tort, antitrust, privacy, product liability, employment, and consumer-rights cases. Our firm also acts as plaintiffs’ counsel in high-stakes public-enforcement actions.

Our mission is to achieve exceptional results for our clients, drive innovation in the practice of law, and pursue unparalleled excellence in everything we do.

Keller Postman seeks a Litigation Assistant to support its practice of representing a broad array of clients as plaintiffs in complex litigation at the trial and appellate levels. The Litigation Assistant will provide high-quality administrative support to attorneys and paralegals in a fast-paced and demanding environment. Tasks and projects must be executed with a high level of attention to detail with minimal error.

This is a full-time, in-person position in our Chicago or Washington, D.C. office. The salary range for this position is $25.00/hour to $29.00/hour, depending on experience, plus it is eligible for a year-end discretionary bonus and benefits.

• Use software to transcribe, revise, and finalize a wide variety of legal documents accurately. This includes dockets, binders, tabs, exhibits, and tables of contents.
• Prepare and file time-sensitive documents with various state and federal trial and appellate courts, including through the federal ECF system.
• Provide guidance on the categorization and organization of firm and client files, including the formulation and implementation of standard naming conventions and practice-specific checklists.
• Perform a variety of file maintenance tasks for paper and electronic files in compliance with the firm’s policies. This includes creating files, documenting filing instructions, and retrieving files when necessary.
• Assist attorneys and paralegals with non-billable fact gathering, research, data review, and data entry.
• Provide general administrative support to attorneys such as maintaining contacts and tracking requirements and activity related to CLE and bar memberships.
• Serve as the primary contact for vendors and managing the vendor/platform list.
• Prepare and process outgoing mail and faxes, arranging for specialized mail or messenger services as required.
• Work collaboratively with a team on various overflow projects such as preparing for filings, hearings/trials, and depositions.
• Assist, prepare, and manage various printing requests for client matter projects.
• Coordinate with other areas/departments within the firm to develop efficient procedures/communications to streamline processes.
• Other duties as assigned.

• Excellent organizational skills and attention to detail.
• Ability to function well in a fast-paced, demanding environment.
• Excellent verbal, written, and interpersonal communication skills.
  
  Excellent time-management skills with a proven ability to meet deadlines and adapt to changing priorities.
• Ability to maintain confidentiality and exercise discretion and good judgment.
• Ability to multi-task and work independently or as part of a team.
• Proficiency in Microsoft Office, specifically Word, Outlook, PowerPoint, and Excel.

• 1-5 years related experience required.
• Experience using the federal courts’ ECF system preferred.
• Bachelor's degree preferred; at least associate degree required.

• N/A

• Must be able to read, write, and speak fluent English.

• This job requires remaining in a stationary position, often standing or sitting for prolonged periods.
• Working long hours might be required.

Keller Postman is an Equal Opportunity Employer. For California Applicants, please find our CRPA information here.