Client Service Specialist; Legal Secretary – Litigation

Location

Chicago, Illinois (Onsite)

Full-Time

$78,000 – $105,000 (USD)

Eligible for overtime and bonus compensation in accordance with firm policies.

Full benefits package offered.

Our client, a leading Am Law 50 law firm, is seeking an experienced Client Service Specialist (Legal Secretary) to support its Litigation Department in the Chicago office. This role provides high-level administrative, client, and operational support to attorneys in a fast-paced litigation environment. The ideal candidate brings deep litigation experience, exceptional organizational skills, and a strong commitment to client service and collaboration.

• Provide comprehensive administrative and client service support to litigation attorneys and clients
• Maintain an in-office presence to foster collaboration, communication, and responsive client service
• Coordinate legal and administrative projects, including document preparation, court filings, client presentations, billing, and matter management
• Prepare, proofread, and format complex legal documents, filings, and correspondence
• Manage materials within the firm’s document management system
• Support the client billing process, including reviewing bills, managing time entries, processing expenses, and ensuring billing accuracy
• Collaborate with Finance, Client Services, and Practice Support teams to ensure timely and accurate completion of work
• Organize attorney schedules, meetings, and travel arrangements
• Maintain client and case materials with discretion, accuracy, and attention to detail
• Demonstrate initiative, adaptability, and teamwork while managing multiple priorities and deadlines

• 6+ years of legal secretarial experience with a strong litigation background (required)
• Bachelor’s degree preferred
• Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Experience with document management systems
• Knowledge of court filing procedures, legal billing, and timekeeping processes
• Excellent written and verbal communication skills
• Strong organizational, multitasking, and prioritization abilities
• Proven ability to meet tight deadlines in a professional services environment

This is an excellent opportunity for an experienced legal secretary to join a prestigious law firm and contribute to a high-performing litigation team that values excellence, collaboration, and client service.

Apply now to be considered.