IP Docketing Specialist Chicago, IL

1 day ago Be among the first 25 applicants

This range is provided by Beacon Hill. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$65,000.00/yr - $80,000.00/yr

A well‑respected Chicago‑based law firm is seeking an Intellectual Property Docketing Specialist. This role plays a key part in maintaining and monitoring deadlines for patent, trademark, and copyright matters, and works closely with the Docketing Supervisor to ensure the accuracy and integrity of the firm’s IP calendar system.

• Use specialized IP docketing software to input, track, and update all deadlines and required actions for domestic and international IP matters.
• Coordinate and oversee docket‑related projects, ensuring tasks are completed accurately and on schedule.
• Apply firm procedures and departmental guidelines when managing docket entries and maintaining records.
• Produce tailored status reports for attorneys, paralegals, and administrative staff as needed.
• Communicate regularly with legal teams to confirm completion of daily docket tasks and clear outdated or satisfied deadlines.

• In‑depth understanding of docketing practices and formal requirements for IP matters.
• Highly organized, detail‑oriented, and capable of evaluating issues and proposing solutions.
• Strong communication skills and the ability to work both independently and collaboratively in a fast‑paced environment.
• Familiarity with processes governing U.S. and foreign patent and trademark filings.
• Experience using online IP databases and tools such as PAIR, ePCT, and TSDR.
• Ability to handle time‑sensitive responsibilities and work efficiently under pressure.

• Associate degree or higher preferred; equivalent experience or training will also be considered.
• Three to five years of IP docketing experience in a legal or corporate setting is ideal.

• Proficiency in Microsoft Word, Excel, and Outlook required.
• Prior experience with CPi or similar docketing platforms beneficial.

• Bonus program
• Retirement planning
• Comprehensive health and wellness
• PTO
• Work‑life balance

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.