Legal Assistant

Schedule: Hybrid (4 days onsite, remote Fridays)

Our client, a Chicago-based law firm, seeks a Litigation Legal Assistant with 3+ years of experience in a law firm environment. The ideal candidate will assist attorneys and provide day-to-day support in the Litigation and Dispute Resolution practice group, supporting 4–6 attorneys.

The firm is an Equal Opportunity Employer and offers an excellent total compensation package, including medical and dental coverage (PPO/HD), vision care, life insurance, short- and long-term disability plans, a 401(k), paid vacation, holidays, sick days, wellness programs, and more.

Responsibilities include:

• Handle e-filings in Illinois courts (State and Federal), with prior experience filing in Cook, McHenry, and Lake Counties
• Draft, redline, edit, and proofread a wide range of litigation documents, including Tables of Contents, Tables of Authorities, subpoenas, summonses, notices, and courtesy copies
• Support all phases of litigation matters, with a strong focus on pre-trial preparation
• Assist with discovery and document production processes
• Prepare, manage, and track subpoenas
• Manage client files and workflow in the firm’s document management system
• Maintain attorney calendars, organize meetings, and coordinate travel
• Track billable hours, review proformas, and assist with billing processes
• Conduct conflict checks, prepare engagement letters, and assist with opening and closing matters
• Provide team support during peak periods to ensure smooth workflow

Requirements:

• Minimum of 3+ years of litigation legal assistant experience in a law firm setting
• Prior hands-on experience filing in Illinois courts, particularly Cook, McHenry, and Lake Counties
• Strong experience with pre-trial support, discovery, production, and subpoenas
• Ability to effectively support 4–6 attorneys in a fast-paced practice
• Advanced skills in Microsoft Office and PDF editing tools
• Experience with legal technology platforms such as Net Documents, Lexis Nexis, Sure Point , and AI-based tools is a strong advantage
• Excellent communication and organizational skills with the ability to manage competing priorities
• Calm, professional demeanor and a client-first mindset
• Strong attention to detail and ability to self-review work for accuracy
• Absolute discretion and the ability to handle confidential information
• Domestic relations experience is a plus, but not required

This is a Legal Assistant position and not a Paralegal role. There should be no expectation of receiving a Paralegal title.

People Share provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws.

This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.