Pre-litigation Paralegal

Overview

The Pre-Litigation Paralegal is responsible for managing a high-volume caseload from intake through settlement. This role ensures cases progress efficiently and client communication remains consistent, organized, and professional. The ideal candidate is detail-oriented, proactive, and capable of managing deadlines, records requests, negotiations support, and file preparation with minimal supervision.

• Serve as the primary point of contact for clients during the pre-litigation stage.
• Conduct regular follow-up calls to ensure treatment, compliance, and case progress.
• Document all communication and updates within the case management system.

• Request and track medical records, bills, imaging, lien documents, and police reports.
• Create and update medical summaries, billing ledgers, and treatment timelines.
• Communicate with medical providers regarding liens, reductions, and balances.

• Maintain accurate digital file organization, ensuring all case data, notes, and documentation are current.
• Prepare settlement demand packages including narrative summaries, injury details, liability analysis, and supporting documents.

• Draft high-quality demand letters based on attorney guidance.
• Prepare negotiation summaries and assist attorneys during settlement discussions.
• Monitor statute deadlines and escalate when necessary.

• Track insurance adjuster communications and ensure timely follow-up.
• Upload and organize signature documents such as HIPAA forms, settlement statements, and releases.
• Assist with lien resolution and final disbursement coordination at settlement.

• Minimum 2–5 years’ experience in personal injury law (plaintiff-side preferred).
• Strong understanding of:
  Auto accidents, Premise liability, Med-pay / PIP, Medical liens & insurance workflows
• Proficiency with legal case management systems (Filevine preferred), Microsoft Office, and document drafting.
• Excellent written, verbal, and organizational skills.
• Ability to multitask and prioritize deadlines while maintaining accuracy.

• Bilingual (English/Spanish or Polish) highly preferred.
• Experience with Filevine, Case Status, or similar legal tech platforms.
• Familiarity with settlement negotiation procedures and lien reductions.

• Client Empathy & Professionalism
• Attention to Detail
• Time & Task Management
• Critical Thinking & Problem Solving
• Confidentiality & Professional Ethics

• Frequent phone and email communication.
• May require occasional overtime based on case demands.
• Competitive salary based on experience.
• Bonus eligibility tied to performance and team metrics.
• Benefits package: health, dental, PTO, 401(k), and more.
• Hybrid after 6 weeks of in-office integration.