Lateral Recruiting Coordinator

Lateral Recruiting Coordinator

Cooley is seeking a Lateral Recruiting Coordinator to join the Legal Talent team.

The Lateral Recruiting Coordinator is responsible for coordinating legal talent efforts, with an emphasis on our firm-wide lateral associate and special counsel recruiting and integration efforts. Specific duties include, but are not limited to, the following:

• Coordinate end-to-end interview logistics for lateral attorney candidates, including building and distributing interview schedules, sending calendar invites, booking conference rooms and/or virtual links, and facilitating on-site interviews to ensure a high-quality candidate experience
• Track and collect interviewer feedback promptly, following up as needed; compile candidate interview packets and assist in preparing offer recommendations for leadership approval
• Facilitate the offer process by preparing offer materials and coordinating closing efforts
• Coordinate pre‑hire diligence steps, including tracking conflicts and background check clearance, and consolidating reference check results
• Collaborate with local Legal Talent and Associate Development teams to support the integration of lateral new hires, including coordinating orientation schedules and follow‑up communications with new hires
• Maintain the applicant tracking system by accurately updating candidate statuses and entering all applicant information into the recruiting database
• Maintain strong relationships with headhunters and ensure both candidates and search firms receive timely updates regarding the status of their applications throughout the recruitment process
• Organize applicant files and set up new databases or record books for each recruiting cycle
• Assist in preparing and maintaining candidate pipeline and recruiting effort status reports and charts

As needed, assist Legal Talent Managers (local/regional) with the planning and/or execution of the annual summer associate program. Depending on coverage needed, responsibilities may include:

• Assist Legal Talent Managers (local/regional) in preparation, completion and distribution of summer associate letters, questionnaire, conflict check and housing information
• Assist with local summer associate orientation and the assembly of documentation to be distributed to summer associates
• Assist in compiling/proof‑reading summer associate picture book
• Code expense reimbursements and maintain expense database
• Help with summer event execution – distributing invitations, monitoring RSVP lists, help with nametags as needed

• Finalize and send out new associate letters, questionnaire, conflict check, bar information, relocation policy, etc.
• Assist in the implementation of programs and events designed to integrate new and lateral attorneys into the Firm
• Working with local and/or central HR, update and distribute local Attorney orientation materials.
• Coordinate bar activities for all incoming attorneys including, but not limited to, taking the exam, reimbursements and other licensing matters, working closely with our Director of Attorney Licensing & Compliance
• Supervise new associate mailings

• Monitor recruiting expenses and process recruit expense reimbursements
• Assist in coordinating follow‑up for recruits, including correspondence to recruits
• Assist local Legal Talent Manager (local/regional) in spring recruiting efforts which may include traveling to law schools (and, in some instances, an overnight stay) to assist in on‑campus recruiting
• Prepare OCI reservation forms and secure interview dates
• Assist local/regional Legal Talent Managers in conducting an interviewer‑training seminar
• Assist Director of Administration and Facilities Manager in planning office moves (information re: hiring, including buddies, fields of interest, etc.)
• Assist local/regional Legal Talent Managers and/or Director of Attorney Recruiting to ensure all Legal Talent forms and documents are kept current
• Perform various clerical/secretarial duties for the attorney recruiting function, as needed
• All other duties as assigned or required

• After…